June 2020 - AC-DISCUSS - aso-apps-2.ripe.net

Action Item: 200115-3
by Aftab Siddiqui 13 Jan '21

13 Jan '21

Hi Everyone, Kindly review the following agenda for the following session. *Monday, 9th March*ASO-AC Working Session [Open] 10:30 to 12:00 *Agenda:* Reviewing the Global Policy Development Process. The purpose of the comprehensive review of GPDP is to take an in depth look at the existing GPDP as defined in ASO-AC Operating Procedures to: (The Current GPDP is defined here: https://aso.icann.org/global-policies/global-policy-development-process/) 1- Determine if the current GPDP as defined in the operating procedure is in line with the ICANN-ASO MoU (Attachment A). (Attachment A of ICANN-ASO MoU - https://aso.icann.org/wp-content/uploads/2019/11/ASO-MoU-Executed-Nov-7-201… ) 2- Determine whether the GPDP is serving the purpose to facilitate the Global Policy for numbers community. 3- Determine if changes are required to improve the effectiveness or clarity of the GPDP as defined in the operating procedures. Regards, Aftab A. Siddiqui

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ICANN 67 - Schedule
by Aftab Siddiqui 07 Dec '20

07 Dec '20

Hi Everyone, Please review and provide feedback. https://docs.google.com/spreadsheets/d/1PE9HblVWwm4E8nvgugmsplcJWXSSThni2cY… =============== Monday, 9th March =============== *ASO-AC Working Session [Closed] *10:30 to 12:00 Agenda: ICANN Board Seat9/10 Selection Procedure Review -Quick overview (5-10mins) -What is sensitive in the Process i.e timeline, window for each activity, engagement etc? (20mins) -Adjustments to Procedures – What does a candidate get to see? (30mins) -Key areas requiring work – Split into groups to tackle top 3. (30mins) *ASO Joint Public Information Session [Open]*13:30 to 15:00 Agenda: Present the overview of IANA(PTI), NRO and ASO. More updates will be added here after confirmation received from IANA and NRO ================ Tuesday, 10th March ================ *ASO-ICANN Board Meeting*9:45 to 10:45 Agenda: ASO-AC will present the status of ASO-Review implemented, pending or under development actions on ASO-AC side and a policy update. This will be notified to NRO-EC after February meeting. *ASO-AC Working Session [Open] *15:15 to 16:45 Agenda: ICANN Board Seat9/10 Selection Procedure Update -Quick overview from Monday closed session (10mins) -Working on the changes to the Operating Procedure in groups (60min) -Combine and finalise the changes (requesting legal counsel help) (20mins) *ASO-AC Monthly Meeting [Open]*17:00 to 18:30 Agenda: Monthly March Meeting. ================== Wednesday, 11th March =================== *ASO-AC GPDP Review [Open]*10:30 to 12:00 Agenda: GPDP *ASO-AC GPDP Review [Open]*13:30 to 15:00 Agenda: GPDP Reviewing the Global Policy Development Process. The purpose of the comprehensive review of GPDP is to take an in depth look at the existing GPDP as defined in ASO-AC Operating Procedures to: (The Current GPDP is defined here: https://aso.icann.org/global-policies/global-policy-development-process/) 1- Determine if the current GPDP as defined in the operating procedure is in line with the ICANN-ASO MoU (Attachment A). (Attachment A of ICANN-ASO MoU - https://aso.icann.org/wp-content/uploads/2019/11/ASO-MoU-Executed-Nov-7-201… ) 2- Determine if changes are required to improve the effectiveness or clarity of the GPDP as defined in the operating procedures. Regards, Aftab A. Siddiqui

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eVote Result ASO Procedures Changes Section 9.4.1 to 9.4.6.4
by German Valdez 01 Jul '20

01 Jul '20

Dear ASO AC Here are the results of the voting for changes in the ASO Procedures Sections 9.4.1 to 9.4.6.4 14 Votes received 14 YES (approving procedures changes) The 4/5 approval threshold is reached. Next step will be the NRO EC to endorse the changes. Token list: wbrte YES ycyq5 YES i5775 YES egvtw YES 93uuv YES 24jn7 YES n94ch YES 9hw5k YES khffp YES d99ie YES njv7j YES dwp9z YES 3jjwe YES cjhw8 YES Regards German

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Draft Agenda: ASO AC Teleconference 1 July 2020
by German Valdez 29 Jun '20

29 Jun '20

Dear ASO AC Here is a draft agenda for this week teleconference for your review. Please feel free to suggest changes or send new topics. Agenda 0. Welcome 1. Roll call 2. Agenda Review 3. Review Open Actions 4. Approval Minutes 3 June 2020 5. ICANN NomCom 2021 Selection Review 6. ICANN Board Selection Timeline 7. AOB 8. Adjourn Regards German === Topic: ASO AC July 2020 Teleconference Time: Jul 1, 2020 12:00 PM GMT Join Zoom Meeting https://apnic.zoom.us/j/281908301 Meeting ID: 281 908 301 Find your local number: https://apnic.zoom.us/u/abv6v2k00E

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Reminder: Meeting Invitation: ASO AC Teleconference Wednesday 1 July 2020 at 12:00 PM (NOON)
by German Valdez 25 Jun '20

25 Jun '20

Dear ASO AC Please R.S.V.P to the list AC-DISCUSS list (ac-discuss(a)aso.icann.org<mailto:ac-discuss@aso.icann.org>). The July 2020 ASO AC scheduled teleconference will be held in 1 weeks at the following time: 12:00 PM UTC on Wednesday, 1 July 2020 =========================================== Below you will find Zoom information to join the meeting. The call will be opened 15 minutes prior to the teleconference to work out any potential technical issues. If you need to be called, send the following information DIRECTLY to ASO Secretariat < secretariat(a)aso.icann.org<mailto:secretariat@aso.icann.org> > - country in which you are located - country code (separate from your own telephone number) - telephone number ** DO NOT SUBMIT PERSONAL INFORMATION IN THIS LIST PUBLICLY ARCHIVED LIST ** When sending in your contact details please verify that they are correct and include the three separate pieces of information specified above. === Topic: ASO AC July 2020 Teleconference Time: Jul 1, 2020 12:00 PM GMT Join Zoom Meeting https://apnic.zoom.us/j/281908301 Meeting ID: 281 908 301 Find your local number: https://apnic.zoom.us/u/abv6v2k00E

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eVote Result ASO Procedures Changes Section 9.4.3, 9.4.9 and 9.4.10
by German Valdez 23 Jun '20

23 Jun '20

Dear ASO AC Here are the results of the voting for changes in the ASO Procedures Sections 9.4.3, 9.4.9 and 9.4.10 15 Votes received 15 YES (approving procedures changes) The 4/5 approval threshold is reached. Next step will be the NRO EC to endorse the changes. Token list: 1 x2vt6 YES 2 rq7cc YES 3 47mnv YES 4 py7c7 YES 5 azrzx YES 6 shpkn YES 7 trp8r YES 8 7jruw YES 9 ehkpj YES 10 sku7g YES 11 qpv59 YES 12 xvpca YES 13 s8kmz YES 14 59mbk YES 15 z5vq5 YES Regards German

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Meeting Invitation: ASO AC Teleconference Wednesday 1 July 2020 at 12:00 PM (NOON)
by German Valdez 20 Jun '20

20 Jun '20

Dear ASO AC Please R.S.V.P to the list AC-DISCUSS list (ac-discuss(a)aso.icann.org<mailto:ac-discuss@aso.icann.org>). The July 2020 ASO AC scheduled teleconference will be held in 2 weeks at the following time: 12:00 PM UTC on Wednesday, 1 July 2020 =========================================== Below you will find Zoom information to join the meeting. The call will be opened 15 minutes prior to the teleconference to work out any potential technical issues. If you need to be called, send the following information DIRECTLY to ASO Secretariat < secretariat(a)aso.icann.org<mailto:secretariat@aso.icann.org> > - country in which you are located - country code (separate from your own telephone number) - telephone number ** DO NOT SUBMIT PERSONAL INFORMATION IN THIS LIST PUBLICLY ARCHIVED LIST ** When sending in your contact details please verify that they are correct and include the three separate pieces of information specified above. === Topic: ASO AC July 2020 Teleconference Time: Jul 1, 2020 12:00 PM GMT Join Zoom Meeting https://apnic.zoom.us/j/281908301 Meeting ID: 281 908 301 Find your local number: https://apnic.zoom.us/u/abv6v2k00E

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Re: [AC-DISCUSS] Meeting Invitation: ASO AC Teleconference Wednesday 1 July 2020 at 12:00 PM (NOON)
by Jorge Villa 18 Jun '20

18 Jun '20

Hi German, I plan to attend via Zoom as usual. Regards, Jorge De: <ac-discuss-bounces(a)aso.icann.org> en nombre de German Valdez <german(a)apnic.net> Fecha: miércoles, 17 de junio de 2020, 8:08 a. m. Para: "ac-discuss(a)aso.icann.org" <ac-discuss(a)aso.icann.org> Asunto: [AC-DISCUSS] Meeting Invitation: ASO AC Teleconference Wednesday 1 July 2020 at 12:00 PM (NOON) Dear ASO AC Please R.S.V.P to the list AC-DISCUSS list (ac-discuss(a)aso.icann.org). The July 2020 ASO AC scheduled teleconference will be held in 2 weeks at the following time: 12:00 PM UTC on Wednesday, 1 July 2020 =========================================== Below you will find Zoom information to join the meeting. The call will be opened 15 minutes prior to the teleconference to work out any potential technical issues. If you need to be called, send the following information DIRECTLY to ASO Secretariat < secretariat(a)aso.icann.org > - country in which you are located - country code (separate from your own telephone number) - telephone number ** DO NOT SUBMIT PERSONAL INFORMATION IN THIS LIST PUBLICLY ARCHIVED LIST ** When sending in your contact details please verify that they are correct and include the three separate pieces of information specified above. === Topic: ASO AC July 2020 Teleconference Time: Jul 1, 2020 12:00 PM GMT Join Zoom Meeting https://apnic.zoom.us/j/281908301 Meeting ID: 281 908 301 Find your local number: https://apnic.zoom.us/u/abv6v2k00E _______________________________________________ AC-DISCUSS mailing list - Workspace for ASO AC operations. Posting is restricted, archive is publicly available. AC-DISCUSS(a)aso.icann.org https://aso.icann.org/mailman/listinfo/ac-discuss

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FW: [NRO secretariat] [Aso-chairs] [ICANN Community Leaders] Approved Board Resolutions | Special Meeting of the ICANN Board - ICANN
by German Valdez 12 Jun '20

12 Jun '20

Dear ASO AC FYI … Resolved (2020.06.11.01), the Board confirms that ICANN69 shall not proceed as an in-person meeting, and directs the ICANN President and CEO, or his designees, to take all steps necessary to cancel the facilities and arrangements made for an in-person meeting in Hamburg, Germany. … German From: <secretariat-bounces(a)nro.net> on behalf of David Olive <david.olive(a)icann.org> Date: Friday, 12 June 2020 at 11:17 am To: "so-ac-sg-cleaders(a)icann.org" <so-ac-sg-cleaders(a)icann.org> Subject: [NRO secretariat] [Aso-chairs] [ICANN Community Leaders] Approved Board Resolutions | Special Meeting of the ICANN Board - ICANN https://www.icann.org/resources/board-material/resolutions-2020-06-11-en Approved Board Resolutions | Special Meeting of the ICANN Board 11 Jun 2020 1. Main Agenda:<https://www.icann.org/resources/board-material/resolutions-2020-06-11-en#1> a. Impact of COVID-19 on ICANN69<https://www.icann.org/resources/board-material/resolutions-2020-06-11-en#1.a> § Rationale for Resolutions 2020.06.11.01 - 2020.06.11.03<https://www.icann.org/resources/board-material/resolutions-2020-06-11-en#1.…> b. AOB<https://www.icann.org/resources/board-material/resolutions-2020-06-11-en#1.b> 1. Main Agenda: a. Impact of COVID-19 on ICANN69 Whereas, on 23 June 2018, the ICANN Board approved for ICANN organization to proceed to contracting in support of the October 2020 ICANN Public Meeting (ICANN69) in Hamburg, Germany (https://www.icann.org/resources/board-material/resolutions-2018-06-23-en#1.f). Under the Meetings Strategy, and in accordance with the Bylaws, ICANN69 is scheduled as ICANN's Annual General Meeting for 2020. Whereas, the ICANN Board is responsible for a decision to change an ICANN public meeting location once such a meeting location has been approved for contracting and announced. Whereas, in December 2019, a new strain of coronavirus, referred to as COVID-19, emerged and on 11 March 2020 was declared by the World Health Organization (WHO) as a pandemic. Globally, a high number of people either have been or continue to be under some form of a "stay at home" or lock-down order, directed to avoid contact with others except to receive essential services such as medical care or to purchase supplies. Schools and offices are starting to reopen in limited measures, gatherings are still greatly limited and international travel remains largely on pause. We still do not know when international travel will be more fully restored, or if size limitations on gatherings will be appropriately sized and feasible for ICANN's in-person public meetings. When faced with new emergences of COVID-19, even economies that have opened back up are likely to re-impose some form of "stay-at-home" orders to once again control the spread. Whereas, as an organization with staff and stakeholders across the globe, in January 2020 ICANN org convened an adaptive crisis management team (A-CMT) in order to assist ICANN org in tracking and mitigating the impact of COVID-19 on ICANN's work. Whereas, ICANN org, through the A-CMT, briefed the Board on the current status of COVID-19 on ICANN's work, including the potential impacts on ICANN69. ICANN org has also consulted with the leadership teams of the various ICANN community structures – our Advisory Committees, Supporting Organizations, Stakeholder Groups and Constituencies – regarding the planning for ICANN69 in the face of the pandemic. Whereas, the Board recognizes that the COVID-19 pandemic continues to impact other planned opportunities for the ICANN community to further their work in-person, with ICANN67 and ICANN68 both convened as virtual meetings, with all intersessional in-person meetings for groups (including the Nominating Committee, the Security and Stability Advisory Committee and Review Teams, to name a few) canceled, postponed or moved to virtual. As much as possible, ICANNorg has been in communication with the ICANN community on these schedule changes. Whereas, at this time, it does not appear possible or feasible to convene an in-person ICANN69 in Hamburg, Germany as planned. Whereas, ICANN org successfully moved ICANN67 to a virtual meeting, providing a useful test for the ICANNcommunity on how to plan, schedule and execute an ICANN Public Meeting in a fully virtual setting. ICANN org, working with the ICANNCommunity, has been planning for the ICANN68 Policy Forum as a virtual meeting, which will see innovation in delivery of real-time translation during a virtual event, and is the first test of an ICANN Public Meeting both planned for and delivered virtually. Whereas, ICANN org reports to the Board that it continues both its internal operational planning as well as consultation with the community on how to best design an Annual General Meeting that achieves the intended purpose and that supports the community's ongoing policy advice and development work. Whereas, the Board understands the import of the face-to-face interactions as provided for at ICANN's Public Meetings and looks forward to a return to those interactions as soon as feasible. Resolved (2020.06.11.01), the Board confirms that ICANN69 shall not proceed as an in-person meeting, and directs the ICANN President and CEO, or his designees, to take all steps necessary to cancel the facilities and arrangements made for an in-person meeting in Hamburg, Germany. Resolved (2020.06.11.02), the Board directs the ICANNPresident and CEO, or his designees, to coordinate with the ICANN community on the best way forward for ICANN69 to meet the expected outcomes of an ICANN Annual General Meeting, including the furthering of ICANN policy development and advice work, reporting on milestones and community-agreed priorities for the meeting. The ICANN President and CEO is also directed to continue internal operational planning in order to support the delivery of the ICANN69 Annual General Meeting as appropriate to deliver on those expected outcomes. Resolved (2020.06.11.03), the Board thanks ICANN org and the ICANN community for their attention to this important issue. The Board also thanks the hosts and venues planned for ICANN69 in Hamburg, Germany for their understanding of the need to cancel the in-person plans for ICANN69. We hope that there is a future time that we will be able to come back and visit your city to host an ICANNPublic Meeting. Rationale for Resolutions 2020.06.11.01 - 2020.06.11.03 The Board takes this action today as a result of the COVID-19 outbreak, considered a pandemic by the World Health Organization. While the Board recognizes and upholds the value of face-to-face interactions at ICANN's Public Meetings, and the advancement of ICANNcommunity work that happens at these meetings, we cannot move forward with an in-person meeting at the cost of the health of attendees, ICANN org staff members, and the host country. At the time of the Board decision, the December 2019 COVID-19 outbreak has reached almost all parts of the world, while work on therapeutics and vaccines is proceeding. Each day, there is updated news on the spread of the virus and the worldwide response. Globally, a high number of people either have been or continue to be under some form of a "stay at home" or lock-down order, directed to avoid contact with others except to receive essential services such as medical care or to purchase supplies. Across ICANN org, all offices are closed (except for essential items) and personnel are working from home. Those with school-aged children are expected to care for and, in many cases, take on the education of their children. Many within the ICANN community are experiencing these same impacts. Many may also be dealing with infection amongst their family and friends. The pandemic continues to impact us all. After the Board's February 2020 decision canceling the in-person component of ICANN67 and directing ICANN org to proceed with a virtual meeting, a virtual ICANN67 was convened. Many valuable lessons were learned from that experience, and ICANN org then proceeded to consult with ICANN's Community Leaders about how to use the lessons from ICANN67 to design future virtual meetings as the pandemic might necessitate, taking into consideration the purpose of each Public Meeting. ICANN68, scheduled for 22-25 June 2020, will be the first test of an ICANNPublic Meeting fully planned and executed in a virtual format. Prior to taking this decision, the Board received briefings from ICANN org, on areas including the impact of COVID-19, conversations with the ICANNcommunity, and operational planning for a distributed meeting. We thank the ICANN community for its commitment to concluding a successful ICANN67 and ICANN68 in virtual formats. The ICANN community has shown great leadership already in a global move towards virtual collaboration. The ICANN Board thanks the host committee as well as our community in the European Region who worked tirelessly to host this meeting in Hamburg. We appreciate their understanding and look forward to returning to the European region as soon as we are able. This action is within ICANN's mission and the public interest, as it is the only path to assure that the work of the ICANNcommunity continues as planned. It is the proper decision on many levels, from not putting ICANN org staff at risk nor risking the need to divert the resources and attention of ICANN org to a response to a COVID-19 outbreak amongst ICANN org or the community; to taking a responsible and proper measure to protect against contributing to the global pandemic. Given the potential inequities in participants' access to international travel and visas across regions, this decision also ensures the broadest participation of attendees by virtual means without the potential distraction of uncertainties posed by hosting an in-person meeting at this time. This decision has resource implications that are being quantified. However, the resources needed to support an ICANN69 Annual General Meeting as can be appropriately designed are expected to be within or below the resources that have already been allocated for ICANN69 within ICANN's budget. This decision has no impact on the security, stability, or resiliency of the Internet's DNS. This is an organizational administrative decision that does not require public comment. b. AOB No resolutions taken. Published on 11 June 2020 Sent from my iPhone David A. Olive Senior Vice President Policy Development Support Internet Corporation for Assigned Names and Numbers (ICANN)

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Nomination Call for ICANN NomCom now in ASO Website
by German Valdez 05 Jun '20

05 Jun '20

FYI https://aso.icann.org/nomination-call-for-aso-representative-to-2021-icann-… All RIR comms departments have been notified of this announcement and messages should reach the relevants maling lists communities soon Regards German

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