August 2019 - AC-DISCUSS - aso-apps-2.ripe.net

by German Valdez

Hi As per action assigned to the Secretariat here is a list of logistics considerations to open the call to general observers - Send a single announcement to all regions about the new feature of the ASO AC Teleconferences. * Announcement should be clear that observers cannot speak only listen to the call. - An annual reminder should be sent once the ASO AC establishes the ASO AC Teleconference calendar at the beginning of the year - Zoom link to published in the ASO AC Calendar 2 weeks before the call. * https://aso.icann.org/meetings/2019-aso-ac-meetings/ - Secretariat to send invitation of the ASO AC teleconference one week before tagging RIRs and ICANN accounts - No changes in the role call (only for ASO AC ) and keeping the record of participants from the RIR and ICANN Staff and Board members observers, as asual. - In the Welcome section of the agenda in every teleconference the ASO AC chair should remind about non RIR, ICANN staff and Board members observers can't participate in the deliberations of the meeting (including chat room?). - Keep record of the numbers of observers in the minutes. For your consideration and discussion in the teleconference this week. Regards German

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Reminder: Meeting Invitation: ASO AC Teleconference Wednesday, 4 September 2019 at 12:00 PM (NOON)

by German Valdez

Dear ASO AC Please R.S.V.P to the list AC-DISCUSS list (ac-discuss(a)aso.icann.org). The September 2019 ASO AC scheduled teleconference will be held in 1 week at the following time: 12:00 PM UTC on Wednesday, 4 September 2019 =========================================== Below you will find Zoom information to join the meeting. The call will be opened 15 minutes prior to the teleconference to work out any potential technical issues. If you need to be called, send the following information DIRECTLY to ASO Secretariat < secretariat(a)aso.icann.org > - country in which you are located - country code (separate from your own telephone number) - telephone number ** DO NOT SUBMIT PERSONAL INFORMATION IN THIS LIST PUBLICLY ARCHIVED LIST ** When sending in your contact details please verify that they are correct and include the three separate pieces of information specified above. ===== ASO AC 2019 Teleconference Wednesday 4 September 2019 12:00 pm (NOON) | UTC | 2 hrs Join Zoom Meeting https://apnic.zoom.us/j/809302391 Meeting ID: 809 302 391 Find your local number: https://zoom.us/u/abv6v2k00E Regards German Valdez ASO Secretariat

4 years

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Fwd: Survey announcement

by Aftab Siddiqui

FYI, If any AC member wants to give their opinion in personal capacity. Thanks Hervé for sharing it. Regards, Aftab A. Siddiqui *De :* ispcp [mailto:ispcp-bounces@gnso.icann.org] *De la part de* Novoa, Osvaldo *Envoyé :* mardi 20 août 2019 15:23 *À :* ispcp(a)gnso.icann.org *Objet :* [ispcp] RV: Survey announcement Dear all, As informed yesterday, the ATRT3 members have prepare a Survey in order to collect opinions from ICANN community regarding accountability and transparency. Here is the link to the announcement of this survey posted yesterday to icann.org: https://www.icann.org/news/announcement-2-2019-08-19-en It is important for ATRT3 work to receive as many answers as possible to this survey. Best regards, Osvaldo _________________________________________________________________________________________________________________________ Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. This message and its attachments may contain confidential or privileged information that may be protected by law; they should not be distributed, used or copied without authorisation. If you have received this email in error, please notify the sender and delete this message and its attachments. As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. Thank you.

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Re: [AC-DISCUSS] Minutes and Open Actions 7 August 2019 Teleconference

by Susannah Gray

Hi all, Please find attached version 0.3 of the minutes. Nothing has changed in this version except the attendance table (Noah has been added to the Attendee column). Thanks, Susannah On 13/08/2019 01:39, German Valdez wrote: Hi Noah Apologies for the omission, we’ll update the minutes accordingly Regards German From: Noah <noah(a)neo.co.tz><mailto:noah@neo.co.tz> Date: Tuesday, 13 August 2019 at 3:36 pm To: German Valdez <german(a)apnic.net><mailto:german@apnic.net> Subject: Re: [AC-DISCUSS] Minutes and Open Actions 7 August 2019 Teleconference Hi German I was on the call its just that the zoom kept dropping and even had engagement with Aftab when asked about publication on Afrinic mailing lists which I responded to. Noah On Thu, 8 Aug 2019, 00:25 German Valdez, <german(a)apnic.net<mailto:german@apnic.net>> wrote: Dear ASOA C I'm attaching for your perusal minutes of this week call. • NEW ACTION-190807-1: ALL to review the ASO AC Teleconference logistics email circulated to the ac-discuss list and provide feedback. • NEW ACTION-190807-2: GV to provide an overview of which mailing list(s) each RIR sends ASO AC related announcements to so that the ASO AC could keep track of announcements. • NEW ACTION-190807-3: ALL to review the ASO AC Teleconference logistics email circulated to the ac-discuss list and provide feedback. • NEW ACTION-190807-4: GV to compile a list of all ac-discuss observers with posting rights from the RIRs, ICANN and IANA, including each person’s email. • Action Item 190703-1: KB to send notes to the ac-discuss mailing list regarding audit committee and vote verification methods that were discussed during the ICANN 65 Meeting • Action Item 190703-2: GV/AS/KB to draft a list of system requirements etc. for Zoom and to test browser cookie requirements Regards German _______________________________________________ AC-DISCUSS mailing list - Workspace for ASO AC operations. Posting is restricted, archive is publicly available. AC-DISCUSS(a)aso.icann.org<mailto:AC-DISCUSS@aso.icann.org> https://aso.icann.org/mailman/listinfo/ac-discuss -- Susannah Gray NRO Secretariat Support www.nro.net<http://www.nro.net>

4 years, 1 month

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Meeting Invitation: ASO AC Teleconference Wednesday, 4 September 2019 at 12:00 PM (NOON)

by German Valdez

Dear ASO AC Please R.S.V.P to the list AC-DISCUSS list (ac-discuss(a)aso.icann.org). The September 2019 ASO AC scheduled teleconference will be held in 2 weeks at the following time: 12:00 PM UTC on Wednesday, 4 September 2019 =========================================== Below you will find Zoom information to join the meeting. The call will be opened 15 minutes prior to the teleconference to work out any potential technical issues. If you need to be called, send the following information DIRECTLY to ASO Secretariat < secretariat(a)aso.icann.org > - country in which you are located - country code (separate from your own telephone number) - telephone number ** DO NOT SUBMIT PERSONAL INFORMATION IN THIS LIST PUBLICLY ARCHIVED LIST ** When sending in your contact details please verify that they are correct and include the three separate pieces of information specified above. ===== ASO AC 2019 Teleconference Wednesday 4 September 2019 12:00 pm (NOON) | UTC | 2 hrs Join Zoom Meeting https://apnic.zoom.us/j/809302391 Meeting ID: 809 302 391 Find your local number: https://zoom.us/u/abv6v2k00E Regards German Valdez ASO Secretariat

4 years, 1 month

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Re: [AC-DISCUSS] Meeting Invitation: ASO AC Teleconference Wednesday, 4 September 2019 at 12:00 PM (NOON)

by Jorge Villa

Hi German, I plan to attend via Zoom, as usual. Regards, Jorge El 8/22/19 8:09 a. m., "German Valdez" <ac-discuss-bounces(a)aso.icann.org en nombre de german(a)apnic.net> escribió: Dear ASO AC Please R.S.V.P to the list AC-DISCUSS list (ac-discuss(a)aso.icann.org). The September 2019 ASO AC scheduled teleconference will be held in 2 weeks at the following time: 12:00 PM UTC on Wednesday, 4 September 2019 =========================================== Below you will find Zoom information to join the meeting. The call will be opened 15 minutes prior to the teleconference to work out any potential technical issues. If you need to be called, send the following information DIRECTLY to ASO Secretariat < secretariat(a)aso.icann.org > - country in which you are located - country code (separate from your own telephone number) - telephone number ** DO NOT SUBMIT PERSONAL INFORMATION IN THIS LIST PUBLICLY ARCHIVED LIST ** When sending in your contact details please verify that they are correct and include the three separate pieces of information specified above. ===== ASO AC 2019 Teleconference Wednesday 4 September 2019 12:00 pm (NOON) | UTC | 2 hrs Join Zoom Meeting https://apnic.zoom.us/j/809302391 Meeting ID: 809 302 391 Find your local number: https://zoom.us/u/abv6v2k00E Regards German Valdez ASO Secretariat _______________________________________________ AC-DISCUSS mailing list - Workspace for ASO AC operations. Posting is restricted, archive is publicly available. AC-DISCUSS(a)aso.icann.org https://aso.icann.org/mailman/listinfo/ac-discuss

4 years, 1 month

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AC-COORD references in ASO Procedures

by German Valdez

Hi Reviewing the Procedures to Appoint Members to Various Bodies I noticed that our procedures are making reference to the AC-COORD list in four instances. Maybe something to review and discuss in the next ASO AC teleconference Regards German --- 2 times in 4.4.1 4.4.1. Nominations Nominations for the positions of Chair for a particular year must be posted on the AC-COORD mailing list no earlier than 00:00 UTC on 1 December and no later than 24:00 UTC on 14 December of the preceding year. Self-nominations are allowed. Nominations must be seconded by another eligible voter. Confirmation of interest from nominated candidates must be posted on the AC-COORD mailing list no later than 31 December at 24:00 UTC. 1 in 7.3 7.3. Time Constrained Appointment Requests The AC Chair may decide to make the appointment by eVote after discussion on the ac-coord mailing list, in order to meet appointment deadline. 1 in 8.2 8.2. eVote The AC Chair may decide to hold an eVote after a 7 day discussion on the ac-coord mailing list. eVotes will follow the procedures described in our PROCEDURES TO APPOINT MEMBERS TO VARIOUS BODIES sections 7.4 except as follows in section in the next section:

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Action Item: 190703-3

by Aftab Siddiqui

Action Item 190703-3: AS to circulate the draft text on subscriptions and posting rights for ac-discuss to the ac-discuss mailing list for a seven day comment period. The only change from Action Item 190515-02 in below text is the removal of "by email" after the secretariat in the last paragraph (last word). ====== As we are moving towards the implementation of Recommendation 16 (ASO should favor the use of publicly archived mailing list). We have created AC-Discuss mailing (for day to day operational discussion) and will be transitioning from "ac-coord" to "ac-discuss" mailing list in July 2019. Secretariat has moved all the existing aso-ac members and observers (after confirmation from respective organisations such as RIRs, ICANN and IANA) to "ac-discuss" mailing list. Currently, all the members of the ac-coord mailing list have the email posting rights. ASO-AC has decided to document the observers into two categories "Observers with posting rights" and "Observers with no posting rights" on the ac-discuss mailing list. There is no restriction on the number of observers from RIRs, ICANN or IANA (as long as they are current staff members and using official email addresses) but it is requested that all (RIRs, ICANN and IANA) should notify the secretariat that who should get the posting rights, and be considered as having the authority to speak on behalf of their organisation. By default all observers will be marked as non-posting observers, only members of ASO-AC, Secretariat, NRO-EC members and ICANN Board members (elected by ASO-AC) have the posting rights. NRO-EC members (representing RIRs), ICANN and IANA may add/remove observer (from their organisation) and request to change the posting rights of any observer (from their organisation) by notifying secretariat. ===== Regards, Aftab A. Siddiqui

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Minutes and Open Actions 7 August 2019 Teleconference

by German Valdez

Dear ASOA C I'm attaching for your perusal minutes of this week call. • NEW ACTION-190807-1: ALL to review the ASO AC Teleconference logistics email circulated to the ac-discuss list and provide feedback. • NEW ACTION-190807-2: GV to provide an overview of which mailing list(s) each RIR sends ASO AC related announcements to so that the ASO AC could keep track of announcements. • NEW ACTION-190807-3: ALL to review the ASO AC Teleconference logistics email circulated to the ac-discuss list and provide feedback. • NEW ACTION-190807-4: GV to compile a list of all ac-discuss observers with posting rights from the RIRs, ICANN and IANA, including each person’s email. • Action Item 190703-1: KB to send notes to the ac-discuss mailing list regarding audit committee and vote verification methods that were discussed during the ICANN 65 Meeting • Action Item 190703-2: GV/AS/KB to draft a list of system requirements etc. for Zoom and to test browser cookie requirements Regards German

4 years, 1 month

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Fwd: [Aso-chairs] [CORRESPONDENCE] León Sánchez to SO/AC Leadership

by Aftab Siddiqui

Just FYI, as discussed on the call. Regards, Aftab A. Siddiqui ---------- Forwarded message --------- From: Wendy Profit <wendy.profit(a)icann.org> Date: Thu, Jun 27, 2019 at 2:36 AM Subject: [Aso-chairs] [CORRESPONDENCE] León Sánchez to SO/AC Leadership To: ASO-Chairs(a)aso.icann.org <ASO-Chairs(a)aso.icann.org>, katrina(a)nic.lv < katrina(a)nic.lv>, kdrazek(a)verisign.com <kdrazek(a)verisign.com>, maureen.hilyard(a)gmail.com <maureen.hilyard(a)gmail.com>, manal(a)tra.gov.eg < manal(a)tra.gov.eg>, fred(a)isc.org <fred(a)isc.org>, bverd(a)verisign.com < bverd(a)verisign.com>, rod(a)rodrasmussen.com <rod(a)rodrasmussen.com> Cc: Secretary <secretary(a)icann.org>, Correspondence < Correspondence(a)icann.org>, Board Ops Team <board-ops-team(a)icann.org>, Chris Disspain <chris.disspain(a)board.icann.org>, Leon Sanchez < leon.sanchez(a)board.icann.org>, Cherine Chalaby < cherine.chalaby(a)board.icann.org> Dear SO/AC Leadership, Please find the attached letter from León Sánchez, Chair of the ICANN Board Accountability Mechanisms Committee (BAMC) regarding recomposing the Independent Review Process (IRP) Implementation Oversight Team (IOT). Thank you and best regards, Wendy Profit Senior Manager, Board Operations ICANN _______________________________________________ Aso-chairs mailing list Aso-chairs(a)aso.icann.org https://aso.icann.org/mailman/listinfo/aso-chairs

4 years, 1 month

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AC-DISCUSS August 2019