January 2020 - AC-DISCUSS - aso-apps-2.ripe.net

PPFT - 2020

by Aftab Siddiqui

Hi Everyone, As discussed last night. Here is the list of names for PPFT. APNIC - Brajesh Jain LACNIC - Esteban Lescano RIPE - Hervé Clement AFRINIC - TBC ARIN - TBC Regards, Aftab A. Siddiqui

3 years

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Action Item 191113-2

by Aftab Siddiqui

- New Action Item 191113-2: AS to develop a timeline and process for the items outlined in Action Item 191113-1. ---- The review and update to ICANN Board Selection procedure should be closed 60 Days prior to Nomination Phase (25 June 2020) Present the proposed changes to EC during ICANN 68 Meeting EC Approval and further discussion: 30 June 2020 - 15 August 2020 (45 days) New Operating Procedure ready to publish. 30 August 2020 Time on the basis of current operating procedures: Nomination Phase: 15 September 2020 – 15 November 2020 (60 Days) Comment Phase: 16 December 2020 – 15 January 2021 (min 30 days at the close of Nomination Phase) Due Diligence Review: Give names for Due Diligence after selecting candidates for Interview Interview Phase: 16 January 2021 – 16 March 2021 (60 days window after 30 days of Comment Phase) Selection Phase: 17 March 2021 – 8 April 2021 (Min 14 days) [Vote: 9 April 2021 - 16 April 2021] Announcement: Around 20 April 2021 Regards, Aftab A. Siddiqui

3 years, 1 month

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Meeting Invitation: ASO AC Teleconference Wednesday 5 February 2020 at 12:00 PM (NOON)

by German Valdez

Dear ASO AC Please R.S.V.P to the list AC-DISCUSS list (ac-discuss(a)aso.icann.org). The February 2020 ASO AC scheduled teleconference will be held in 1 week at the following time: 12:00 PM UTC on Wednesday, 5 February 2020 =========================================== Below you will find Zoom information to join the meeting. The call will be opened 15 minutes prior to the teleconference to work out any potential technical issues. If you need to be called, send the following information DIRECTLY to ASO Secretariat < secretariat(a)aso.icann.org > - country in which you are located - country code (separate from your own telephone number) - telephone number ** DO NOT SUBMIT PERSONAL INFORMATION IN THIS LIST PUBLICLY ARCHIVED LIST ** When sending in your contact details please verify that they are correct and include the three separate pieces of information specified above. ===== ASO AC Teleconference Wednesday 5 February 2020 12:00 pm (NOON) | UTC | 2 hrs Join Zoom Meeting https://apnic.zoom.us/j/372431028 Meeting ID: 372 431 028 Find your local number: https://zoom.us/u/abv6v2k00E Regards German Valdez ASO Secretariat

3 years, 1 month

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Re: [AC-DISCUSS] Meeting Invitation: ASO AC Teleconference Wednesday 5 February 2020 at 12:00 PM (NOON)

by Jorge Villa

Hi German, I plan to attend via Zoom, as usual. Regards, Jorge El 1/29/20 8:45 a. m., "German Valdez" <ac-discuss-bounces(a)aso.icann.org en nombre de german(a)apnic.net> escribió: Dear ASO AC Please R.S.V.P to the list AC-DISCUSS list (ac-discuss(a)aso.icann.org). The February 2020 ASO AC scheduled teleconference will be held in 1 week at the following time: 12:00 PM UTC on Wednesday, 5 February 2020 =========================================== Below you will find Zoom information to join the meeting. The call will be opened 15 minutes prior to the teleconference to work out any potential technical issues. If you need to be called, send the following information DIRECTLY to ASO Secretariat < secretariat(a)aso.icann.org > - country in which you are located - country code (separate from your own telephone number) - telephone number ** DO NOT SUBMIT PERSONAL INFORMATION IN THIS LIST PUBLICLY ARCHIVED LIST ** When sending in your contact details please verify that they are correct and include the three separate pieces of information specified above. ===== ASO AC Teleconference Wednesday 5 February 2020 12:00 pm (NOON) | UTC | 2 hrs Join Zoom Meeting https://apnic.zoom.us/j/372431028 Meeting ID: 372 431 028 Find your local number: https://zoom.us/u/abv6v2k00E Regards German Valdez ASO Secretariat _______________________________________________ AC-DISCUSS mailing list - Workspace for ASO AC operations. Posting is restricted, archive is publicly available. AC-DISCUSS(a)aso.icann.org https://aso.icann.org/mailman/listinfo/ac-discuss

3 years, 1 month

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Minutes and Open Actions ASO AC 15 January 2020 Teleconference

by German Valdez

Dear ASO AC For your review I'm attaching minutes of this week teleconferences Open Actions Action Item 191113-1: ALL to review the notes from the ICANN 66 closed working session and provide feedback, questions and additional comments on the Seat 9/10 Election procedures Action Item 191113-2: AS to develop a timeline and process for the items outlined in Action Item 191113-1 Action Item 191113-3: AS/GV to inform the ASO AC of sessions of interest to the Numbers community at ICANN 67 as soon as possible Action Item 191113-4: AS to lead the discussion on the ICANN 67 ASO AC session agenda and scheduling over the next three teleconferences Action Item 191113-7: AS to circulate the draft Annual Transparency Review before the December Teleconference Action Item 191113-8: Secretariat to set up a Confluence site for the ASO AC Action Item 191204-1: ALL to review the Draft 2019 ASO AC Work Plan Activity Review and provide any feedback by 20 December 2019 Action Item 191204-2: ALL to review the Draft 2020 ASO AC Work Plan and provide any feedback before the end of 2019 Action Item 191204-4: AS to inform the NRO EC that the ASO AC had voted to implement editorial changes to the ASO AC Procedures to update the names of the new mailing lists and ask for approval to implement Action Item 191204-6: AS to lead discussion on the Annual Transparency Review during the January ASO AC Teleconference - New Action Item 200115-1: AS to circulate the ICANN 66 Closed Working Session document to ac-discuss. - New Action Item 200115-2: ALL to review the Board Member Selection Procedure timeline and provide feedback before the February teleconference. - New Action Item 200115-3: AS, KB and JV to circulate session description text for the ASO AC open Work Sessions (Monday) to the ac-discuss list before the February teleconference. - New Action Item 200115-4: ALL to review the draft Annual Transparency Review and provide feedback before the February Teleconference. - New Action Item 200115-5: ALL to review the NomCom Review Implementation Working Group (RIWG) questionnaire and provide feedback by 27 January. Regards German Valdez

3 years, 1 month

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Teleconference 4 December: Draft Agenda

by Susannah Gray

Dear ASO AC, Please find below the draft agenda and open action items for the upcoming meeting on Wednesday, 4 December, at 12:00 PM UTC. If you have anything to add to the agenda, please let me know. --- Agenda: 0 Welcome 1 Roll Call 2 Agenda Review 3 Approval of Minutes - November 2019 4 Review Open Actions 5 2019 Work Plan Activity Review 6 2020 ASO AC Work Plan 7 Annual Transparency Review 8 ASO AC Chair Election Schedule 9 2020 ASO AC Teleconference Schedule 10 2019 ASO AC Appointments Review 11 ICANN 67 prep 12 ASO ICANN Board Procedures Review 13 AOB 14 Adjourn --- Open Actions: - New Action Item 191113-1: ALL to review the notes from the ICANN 66 closed working session and provide feedback, questions and additional comments on the Seat 9/10 Election procedures. - New Action Item 191113-2: AS to develop a timeline and process for the items outlined in Action Item 191113-1. - New Action Item 191113-3: AS/GV to inform the ASO AC of sessions of interest to the Numbers community at ICANN 67 as soon as possible. - New Action Item 191113-4: AS to lead the discussion on the ICANN 67 ASO AC session agenda and scheduling over the next three teleconferences. - New Action Item 191113-5: HC to circulate the Draft 2019 ASO AC Work Plan Activity Review before the December teleconference. - New Action Item 191113-6: LL to circulate the draft 2020 ASO AC Work Plan before the December Teleconference for finalization in January when the new ASO AC is in place. - New Action Item 191113-7: AS to circulate the draft Annual Transparency Review before the December Teleconference. - New Action Item 191113-8: Secretariat to set up a Confluence site for the ASO AC. - New Action Item 191113-9: GV to circulate the draft ASO AC Chair Election timeline and to ask those regions that have not yet appointed members to do so as soon as possible. - Action 191002-01: GV to open a support ticket with Zoom regarding the recurring issue of no microphone option being available for some users upon joining and report back to the ASO AC on progress. - Action Item 190904-3 AS to suggest the term to use to replace the references to the AC-COORD list in the ASO procedures. The wording should match the description of the AC-DISCUSS mailing list on the ASO website. --- Zoom Details: ASO AC 2019 Teleconference Wednesday 4 December 2019 12:00 pm (NOON) | UTC | 2 hrs Join Zoom Meeting https://apnic.zoom.us/j/262407364 Meeting ID: 262 407 364 Find your local number: https://zoom.us/u/abv6v2k00E --- Kind regards, Susannah -- Susannah Gray NRO Secretariat Support www.nro.net<http://www.nro.net>

3 years, 2 months

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Draft ASO schedule or ICANN67

by Carlos Reyes

Hello, all. Happy New Year! I look forward to working with you again this year. Per the December teleconference, I committed to proposing a draft schedule for the ASO at ICANN67 once the block schedule was available. Both documents are attached for your review and feedback. Please keep in mind that I have to submit requests for sessions/rooms by Wednesday, 22 January at the latest. Best, Carlos Carlos Reyes Strategic Policy Planning Director Internet Corporation for Assigned Names and Numbers (ICANN) +1 202 802 8019 www.icann.org

3 years, 2 months

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NomCom Review Questionnaire

by Aftab Siddiqui

Hi Everyone, Recently, NomCom Review Implementation Work Group (NomComRIWG) reached out to us to provide some feedback. They are in process of implementing 27 recommendations. Details of RIWG are available here: NomComRIWG wiki: https://community.icann.org/x/aBpIBg Detailed Implementation Plan: PDF <https://www.icann.org/en/system/files/files/nomcom-implementation-plan-15se…> The questions are related to Recommendation 1 (Formalize a job description for NomCom members that emphasizes experience, diversity, independence, and provide that description to the SOs/ACs.) and Recommendation 7 (NomCom members, except for leadership positions, should serve two-year terms, and be limited to a maximum of two terms.). Kevin, Jorge and I drafted a response to these questions. Please have a look and provide suggestions. ====== Q1. What is your annual timetable to select NomCom members? A1. The time table for 2019: Announcement of call for nominations for 2020 ICANN NomCom: 5 July 2019 Nomination period ends: 28 July 2019 Evaluation of nominations by the ASO AC: 28 July – 7 August 2019 Voting period by the ASO AC: 7 August – 14 August 2019 Announcement of selected delegate: 15 August 2019 Q2. Do you always adhere to your timetable? Why not? A2. The timetable is set each year based on timing to fit the calendar. Additionally, it has been moved forward based on requests from the NomCom to provide our appointed member earlier. Q3. Would you be able to select a candidate earlier in the year, if not what are the obstacles? A3. The request can be considered, If appropriate notice and rationale is given by the NomCom. The final date requested by the NomCom should be available in the prior year to allow for calendaring. Q4. What document do you have that describes the roles and responsibilities for NomCom members, other than the Bylaws requirements? A4. The roles and responsibilities are set out as part of the call for nominations. No additional formal documents are utilised. https://aso.icann.org/nomination-call-for-aso-representative-to-2020-icann-… Q5. What specific content would you like to see in a ‘job description’ for future NomCom members? A5. The ASO AC would welcome any additional description from the NomCom to assist us in the selection process. The expected work and time commitments are of importance. Q6. Which information, if any, on desired diversity would you incorporate into the job description? A6. If the NomCom has additional requirements, they should be included as early as possible. The guidance provided should be non-binding to our selection process. Q7. What concerns do you have, if any, if the NomComRIWG proposes that the ASO NomCom member is one of the seats appointed for one year in the first cycle and then switched to two-year appointments after that? A7. One year term is based on the ICANN Bylaws (Section 8.3). It gives the ASO AC the opportunity to review the performance of the appointee and follows our current work plan and overall structure. A change to the number of years would require additional discussion. Regards, Aftab A. Siddiqui

3 years, 2 months

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Draft Agenda ASO AC 15 January 2020 Teleconference

by German Valdez

Dear ASO AC Below is the draft agenda for this week teleconference Please feel free to send new topics or suggest changes. Draft Agenda ASO AC Teleconference January 2020 0 Welcome 1 Agenda Review 2 2020 ASO AC Chair Election results 3 2020 ASO Vice Chairs appointments 4 Review Open Actions 5 Approval Minutes December 2019 6 ICANN 67 Preparation a) ASO AC f2f Meeting Days b) ASO AC Activities 7 2020 ASO AC Teleconference Schedule 8 2019 ASO Work Plan Review 9 2020 ASO Work Plan Review 10 Annual Transparency Review 11 2020 ASO AC Appointments 12. ASO ICANN Board Procedures Review 13 AOB 14 Adjourn List Open Actions Action Item 191113-1: ALL to review the notes from the ICANN 66 closed working session and provide feedback, questions and additional comments on the Seat 9/10 Election procedures > IN PROGRESS. Action Item 191113-2: AS to develop a timeline and process for the items outlined in Action Item 191113-1 > IN PROGRESS. Action Item 191113-3: AS/GV to inform the ASO AC of sessions of interest to the Numbers community at ICANN 67 as soon as possible > OPEN. Action Item 191113-4: AS to lead the discussion on the ICANN 67 ASO AC session agenda and scheduling over the next three teleconferences > OPEN. Action Item 191113-7: AS to circulate the draft Annual Transparency Review before the December Teleconference > IN PROGRESS. Action Item 191113-8: Secretariat to set up a Confluence site for the ASO AC > IN PROGRESS. Action Item 191002-01: GV to open a support ticket with Zoom regarding the recurring issue of no microphone option being available for some users upon joining and report back to the ASO AC on progress > IN PROGRESS. New Action Item 191204-1: ALL to review the Draft 2019 ASO AC Work Plan Activity Review and provide any feedback by 20 December 2019. New Action Item 191204-2: ALL to review the Draft 2020 ASO AC Work Plan and provide any feedback before the end of 2019. New Action Item 191204-3: AS to send a note to the NRO EC reminding it of the ASO AC Chair Election process and to ask that Board-appointments to the ASO AC occur earlier in the year. New Action Item 191204-4: AS to inform the NRO EC that the ASO AC had voted to implement editorial changes to the ASO AC Procedures to update the names of the new mailing lists and ask for approval to implement. New Action Item 191204-5: Secretariat to update references to the mailing lists on the ASO AC website once the NRO EC has approved the ASO AC Procedure changes (see Action Item 191204-4). New Action Item 191204-6: AS to lead discussion on the Annual Transparency Review during the January ASO AC Teleconference. New Action Item 191204-7: GV to open the ASO AC Chair e-voting period as soon as the new ASO AC members had been added to the mailing list in January 2020. The voting period is to be opened by 5 January 2020. New Action Item 191204-8: ALL to review and comment on the 2020 teleconference schedule by 11 December. New Action Item 191204-9: AS to circulate the ICANN Board Election Process notes on the ac-discuss mailing list. Zoom Details ASO AC January 2020 Teleconference Wednesday 15 January 2020 12:00 pm (NOON) | UTC | 2 hrs Join Zoom Meeting https://apnic.zoom.us/j/919917004 Meeting ID: 919 917 004 Find your local number: https://apnic.zoom.us/u/abv6v2k00E Regards German

3 years, 2 months

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Reminder: Meeting Invitation: ASO AC Teleconference Wednesday 15 January 2020 at 12:00 PM (NOON)

by German Valdez

Dear ASO AC Please R.S.V.P to the list AC-DISCUSS list (ac-discuss(a)aso.icann.org). The January 2020 ASO AC scheduled teleconference will be held in 1 week at the following time: 12:00 PM UTC on Wednesday, 15 January 2020 =========================================== Below you will find Zoom information to join the meeting. The call will be opened 15 minutes prior to the teleconference to work out any potential technical issues. If you need to be called, send the following information DIRECTLY to ASO Secretariat < secretariat(a)aso.icann.org > - country in which you are located - country code (separate from your own telephone number) - telephone number ** DO NOT SUBMIT PERSONAL INFORMATION IN THIS LIST PUBLICLY ARCHIVED LIST ** When sending in your contact details please verify that they are correct and include the three separate pieces of information specified above. ===== ASO AC January 2020 Teleconference Wednesday 15 January 2020 12:00 pm (NOON) | UTC | 2 hrs Join Zoom Meeting https://apnic.zoom.us/j/919917004 Meeting ID: 919 917 004 Find your local number: https://apnic.zoom.us/u/abv6v2k00E

3 years, 2 months

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AC-DISCUSS January 2020