Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members

20 Jun 2022

      Sorry for missing the original request
Here is the doodle poll
https://doodle.com/meeting/participate/id/b8qO6lod
German
From: herve.clement@orange.com herve.clement@orange.com
Date: Monday, 20 June 2022 at 9:52 pm
To: procedures@aso.icann.org procedures@aso.icann.org
Cc: German Valdez Aviles german@apnic.net
Subject: RE: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members
Dear all,
Would it be possible to set up a Doodle for the below proposed meeting ?
thanks 😊
Hervé
Orange Restricted
De : CLEMENT Herve INNOV/NET
Envoyé : jeudi 16 juin 2022 14:34
À : 'Sander Steffann' sander@steffann.nl
Cc : Ricardo Patara patara@registro.br; German Valdez Aviles german@apnic.net; procedures@aso.icann.org
Objet : RE: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members
Dear all,
As James suggested, could be good to have a first one hour meeting next week to launch our work, define global goals and then specific dedicated tasks.
German, could you set up a Doodle for that ? (thanks 😊)
My availabilities (UTC)
Tuesday (21st): from 7 AM to 4 PM
Wednesday: from 7 AM to 2 PM
Thursday: 7-8 AM
Friday: from 7 AM to 10 AM
Thanks 😊
Hervé
-----Message d'origine-----
De : Sander Steffann <sander@steffann.nlmailto:sander@steffann.nl>
Envoyé : mercredi 15 juin 2022 11:00
À : CLEMENT Herve INNOV/NET <herve.clement@orange.commailto:herve.clement@orange.com>
Cc : Ricardo Patara <patara@registro.brmailto:patara@registro.br>; German Valdez Aviles <german@apnic.netmailto:german@apnic.net>; procedures@aso.icann.orgmailto:procedures@aso.icann.org
Objet : Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members
Hi all!
Just to let you know that I am following this! I'm just traveling too much and getting overloaded a bit, so I'm not responding very often. But: I'm here!
Cheers,
Sander
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On 15 Jun 2022, at 11:57, <herve.clement@orange.commailto:herve.clement@orange.com> <herve.clement@orange.commailto:herve.clement@orange.com> wrote:
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Thanks German!
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Will start proposing a roadmap before the end of this week.
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Kind regards
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Hervé
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-----Message d'origine-----
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De : Procedures <procedures-bounces@aso.icann.orgmailto:procedures-bounces@aso.icann.org> De la part de
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Ricardo Patara via Procedures Envoyé : mardi 14 juin 2022 14:47 À :
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German Valdez Aviles <german@apnic.netmailto:german@apnic.net>; procedures@aso.icann.orgmailto:procedures@aso.icann.org
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Objet : Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List
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Created and Members
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thanks German!
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regards,
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On 14/06/22 00:44, German Valdez Aviles wrote:
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Hi
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As suggested I created a section in the private page in the ASO wiki
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to start working in procedures review.
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Let me know if you’d like to start to populate the section with any
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document.
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You have edit privileges so should able as well to modify it
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Regards
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German
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*From: *Procedures <procedures-bounces@aso.icann.orgmailto:procedures-bounces@aso.icann.org> on behalf of
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Ricardo Patara <patara@registro.brmailto:patara@registro.br>
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*Date: *Wednesday, 1 June 2022 at 11:55 pm
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*To: *procedures@aso.icann.orgmailto:*procedures@aso.icann.org <procedures@aso.icann.orgmailto:procedures@aso.icann.org>
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*Subject: *Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List
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Created and Members
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Hi.
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Another topic.
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I think it should useful to have a section in the Wiki for this work. Right?
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If agreed, we can ask German to make that
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thanks
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On 31/05/22 09:25, herve.clement@orange.commailto:herve.clement@orange.com wrote:
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Dear Ricardo, James,
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Thanks for your proposals.
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I tend to agree with you and a complete review would be useful.
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We can take the opportunity of this initiative energy to go as far as we can.
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And a remark: yes the quorum issue is solved; I've mentioned it to illustrate my powerpoint and present topics we've discussed.
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Tomorrow we can present this first list of topics and actions:
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review the discussion we had 2 years ago, or so, about some

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proposed reviews that didn't move forward (I will send to the group these discussions)  And more specifically:
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Questions around voting processes (adding the concern brought

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by
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German)
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In-person meetings impossibilities are not taken into account

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enough
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adjust the references in our procedures pointing to MoU. And

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also remove broken references for templates we never had
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add a discussion to review our selection process. Specifically

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regarding responsibilities of the AC and IC/QRC, timing and agenda
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preparation
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I suspect that if we decide to deal with all these previous topics we'll have to redefine the structure of the text.
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So to optimize the time needed:
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List and review all activities individually and collectively

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(minimise overlaps)
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Do we propose to answer this last point for our July meeting ?
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Kind regards
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Hervé
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-----Message d'origine-----
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De : Procedures <procedures-bounces@aso.icann.orgmailto:procedures-bounces@aso.icann.org> De la part de
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Ricardo Patara Envoyé : lundi 30 mai 2022 21:54 À :
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procedures@aso.icann.orgmailto:procedures@aso.icann.org Objet : Re: [ASO-PROCEDURES] ASO Procedures
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Review Mailing List Created and Members
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Hi Everyone. Hope you are all fine.
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I was thinking that we could start discussing a bit about our goals.
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Reading Hervé slides we have:
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Questions around voting processes

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 (in this we could add the concern brought by German)

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In-person meetings impossibilities are not taken into account

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enough
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2018 Quorum re-definition to solve the case where 3

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representatives of
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 a particular RIR are unable to attend

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From the above, I think the last one (quorum) is already solved, right?
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"5.2. Quorum.
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[...] If all three ASO AC representatives from a particular region
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are unable to attend an ASO AC meeting, they can specifically
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request that the meeting is rescheduled, at least 24hrs before the
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start of the meeting. Unless such a rescheduling request has  been
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received, a quorum of 4 regions will be accepted for the ASO AC
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meeting to proceed."
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Is this part we are considering or other part of the procedures?
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And also:
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Fix pointers to updated documents as the ASO MoU and ICANN bylaws

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Cf. Kevin’s last year proposal related to procedures section 6
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(Global Policy Development)
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I was reading this document from Kevin and the discussion we had back them.
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The proposed document tried to address the major "problems", i.e., adjust the references in our procedures pointing to MoU. And also remove broken references for templates we never had.
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But the discussions highlighted that the complete text in the procedure document was "bad". With grammar errors and sections being not very clear.
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The idea here would be a complete review and rewrite this section as whole.
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It think this is an important thing and would not demand considerable time from this group.
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To that, I would add a discussion to review our selection process.
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Specifically regarding responsibilities of the AC and IC/QRC, timing
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and agenda preparation.
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thanks!
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regards
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On 23/05/22 07:42, James Kennedy wrote:
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Hi,
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Thanks for creating this dedicated mailing list German, and for
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sharing the current procedures Herve.
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Couple of initial high-level thoughts\suggestions from my side:
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List and review all activities individually and collectively

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(minimise
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overlaps)
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A goal for our review: simplify the procedures where possible,

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both process and documentation wise
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Regards,
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James
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On Sun, May 22, 2022 at 5:46 PM <herve.clement@orange.com
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<mailto:herve.clement@orange.com <mailto:herve.clement@orange.commailto:herve.clement@orange.com%20%3cmailto:herve.clement@orange.com>>> wrote:
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  Dear German,____

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  Thanks for your help regarding the creation of this dedicated

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  Procedures Review core team mailing. ____

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  I’ll try to summarize this week (if possible) the discussions

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we had
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  within the ASO AC on that subject during the 2 or 3 last

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years.____
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  If everyone can in // have a look to the current procedures:

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ASO AC
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  Operating Procedures | The Address Supporting Organization (ASO

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  ICANN)

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<https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2F
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o.icann.org%2Fdocuments%2Foperational-documents%2Foperating-procedu
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p;reserved=0>>____
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  Our next monthly meeting is planned Wednesday 1^st June. ____

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  I don’t know if we will have time to define precisely at that

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date
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  the precise scope of our work but can draw the first

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lines.____
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  __ __

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  Best regards____

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  Hervé ____

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  Orange Restricted____

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  *De :*Procedures <procedures-bounces@aso.icann.org

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  <mailto:procedures-bounces@aso.icann.org

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mailto:procedures-bounces@aso.icann.org>> *De la part de* German
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  Valdez Aviles

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  *Envoyé :* vendredi 20 mai 2022 16:38

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  *À :* procedures@aso.icann.org<mailto:procedures@aso.icann.org>

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<mailto:procedures@aso.icann.org <mailto:procedures@aso.icann.orgmailto:procedures@aso.icann.org%20%3cmailto:procedures@aso.icann.org>>
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  *Cc :* Kevin Blumberg <kevinb@thewire.ca

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<mailto:kevinb@thewire.ca <mailto:kevinb@thewire.camailto:kevinb@thewire.ca%20%3cmailto:kevinb@thewire.ca>>>
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  *Objet :* [ASO-PROCEDURES] ASO Procedures Review Mailing List

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  Created and Members____

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  Hi____

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  This is a new mailing list created for the review of the ASO

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  Procedures____

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  Current members are____

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  Esteban Lescano – LACNIC____

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  Herve Clement - RIPE NCC____

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  James Kennedy - RIPE NCC____

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  Ricardo Patara – LACNIC____

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  Sander Steffann - RIPE NCC____

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  Laureana Pavon – Secretariat____

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  German Valdez - Secretariat____

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  The mailing list has a public archive and only members can

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submit to
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  it.____

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  Please let me know of any further adjustment.____

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  Regards____

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  German____

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