Sorry for missing the original request

Here is the doodle poll

https://doodle.com/meeting/participate/id/b8qO6lod

German

From: herve.clement@orange.com <herve.clement@orange.com>
Date: Monday, 20 June 2022 at 9:52 pm
To: procedures@aso.icann.org <procedures@aso.icann.org>
Cc: German Valdez Aviles <german@apnic.net>
Subject: RE: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members

Dear all,

Would it be possible to set up a Doodle for the below proposed meeting ?

thanks 😊

Hervé

Orange Restricted

De : CLEMENT Herve INNOV/NET
Envoyé : jeudi 16 juin 2022 14:34
À : 'Sander Steffann' <sander@steffann.nl>
Cc : Ricardo Patara <patara@registro.br>; German Valdez Aviles <german@apnic.net>; procedures@aso.icann.org
Objet : RE: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members

Dear all,

As James suggested, could be good to have a first one hour meeting next week to launch our work, define global goals and then specific dedicated tasks.

German, could you set up a Doodle for that ? (thanks 😊)

My availabilities (UTC)

Tuesday (21st): from 7 AM to 4 PM

Wednesday: from 7 AM to 2 PM

Thursday: 7-8 AM

Friday: from 7 AM to 10 AM

Thanks 😊

Hervé

-----Message d'origine-----
De : Sander Steffann <sander@steffann.nl>
Envoyé : mercredi 15 juin 2022 11:00
À : CLEMENT Herve INNOV/NET <herve.clement@orange.com>
Cc : Ricardo Patara <patara@registro.br>; German Valdez Aviles <german@apnic.net>; procedures@aso.icann.org
Objet : Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members

Hi all!

Just to let you know that I am following this! I'm just traveling too much and getting overloaded a bit, so I'm not responding very often. But: I'm here!

Cheers,

Sander

> On 15 Jun 2022, at 11:57, <herve.clement@orange.com> <herve.clement@orange.com> wrote:

> Thanks German!

> Will start proposing a roadmap before the end of this week.

> Kind regards

> Hervé

> Orange Restricted

> -----Message d'origine-----

> De : Procedures <procedures-bounces@aso.icann.org> De la part de

> Ricardo Patara via Procedures Envoyé : mardi 14 juin 2022 14:47 À :

> German Valdez Aviles <german@apnic.net>; procedures@aso.icann.org

> Objet : Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List

> Created and Members

> thanks German!

> regards,

> On 14/06/22 00:44, German Valdez Aviles wrote:

>> Hi

>> As suggested I created a section in the private page in the ASO wiki

>> to start working in procedures review.

>> Let me know if you’d like to start to populate the section with any

>> document.

>> You have edit privileges so should able as well to modify it

>> Regards

>> German

>> *From: *Procedures <procedures-bounces@aso.icann.org> on behalf of

>> Ricardo Patara <patara@registro.br>

>> *Date: *Wednesday, 1 June 2022 at 11:55 pm

>> *To: *procedures@aso.icann.org <procedures@aso.icann.org>

>> *Subject: *Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List

>> Created and Members

>> Hi.

>> Another topic.

>> I think it should useful to have a section in the Wiki for this work. Right?

>> If agreed, we can ask German to make that

>> thanks

>> On 31/05/22 09:25, herve.clement@orange.com wrote:

>>> Dear Ricardo, James,

>>>

>>> Thanks for your proposals.

>>> I tend to agree with you and a complete review would be useful.

>>> We can take the opportunity of this initiative energy to go as far as we can.

>>> And a remark: yes the quorum issue is solved; I've mentioned it to illustrate my powerpoint and present topics we've discussed.

>>>

>>> Tomorrow we can present this first list of topics and actions:

>>> - review the discussion we had 2 years ago, or so, about some

>>> proposed reviews that didn't move forward (I will send to the group these discussions) And more specifically:

>>> - Questions around voting processes (adding the concern brought

>>> by

>>> German)

>>> - In-person meetings impossibilities are not taken into account

>>> enough

>>> - adjust the references in our procedures pointing to MoU. And

>>> also remove broken references for templates we never had

>>> - add a discussion to review our selection process. Specifically

>>> regarding responsibilities of the AC and IC/QRC, timing and agenda

>>> preparation

>>>

>>> I suspect that if we decide to deal with all these previous topics we'll have to redefine the structure of the text.

>>> So to optimize the time needed:

>>> - List and review all activities individually and collectively

>>> (minimise overlaps)

>>>

>>> Do we propose to answer this last point for our July meeting ?

>>>

>>> Kind regards

>>>

>>> Hervé

>>>

>>> Orange Restricted

>>>

>>> -----Message d'origine-----

>>> De : Procedures <procedures-bounces@aso.icann.org> De la part de

>>> Ricardo Patara Envoyé : lundi 30 mai 2022 21:54 À :

>>> procedures@aso.icann.org Objet : Re: [ASO-PROCEDURES] ASO Procedures

>>> Review Mailing List Created and Members

>>>

>>> Hi Everyone. Hope you are all fine.

>>>

>>> I was thinking that we could start discussing a bit about our goals.

>>>

>>> Reading Hervé slides we have:

>>>

>>> - Questions around voting processes

>>> (in this we could add the concern brought by German)

>>>

>>> - In-person meetings impossibilities are not taken into account

>>> enough

>>>

>>> - 2018 Quorum re-definition to solve the case where 3

>>> representatives of

>>> a particular RIR are unable to attend

>>>

>>> From the above, I think the last one (quorum) is already solved, right?

>>>

>>> "5.2. Quorum.

>>>

>>> [...] If all three ASO AC representatives from a particular region

>>> are unable to attend an ASO AC meeting, they can specifically

>>> request that the meeting is rescheduled, at least 24hrs before the

>>> start of the meeting. Unless such a rescheduling request has been

>>> received, a quorum of 4 regions will be accepted for the ASO AC

>> meeting to proceed."

>>>

>>> Is this part we are considering or other part of the procedures?

>>>

>>> And also:

>>>

>>> - Fix pointers to updated documents as the ASO MoU and ICANN bylaws

>>> Cf. Kevin’s last year proposal related to procedures section 6

>>> (Global Policy Development)

>>>

>>> I was reading this document from Kevin and the discussion we had back them.

>>> The proposed document tried to address the major "problems", i.e., adjust the references in our procedures pointing to MoU. And also remove broken references for templates we never had.

>>>

>>> But the discussions highlighted that the complete text in the procedure document was "bad". With grammar errors and sections being not very clear.

>>>

>>> The idea here would be a complete review and rewrite this section as whole.

>>>

>>> It think this is an important thing and would not demand considerable time from this group.

>>>

>>> To that, I would add a discussion to review our selection process.

>>> Specifically regarding responsibilities of the AC and IC/QRC, timing

>>> and agenda preparation.

>>>

>>> thanks!

>>> regards

>>>

>>> On 23/05/22 07:42, James Kennedy wrote:

>>>> Hi,

>>>>

>>>> Thanks for creating this dedicated mailing list German, and for

>>>> sharing the current procedures Herve.

>>>>

>>>> Couple of initial high-level thoughts\suggestions from my side:

>>>> - List and review all activities individually and collectively

>>>> (minimise

>>>> overlaps)

>>>> - A goal for our review: simplify the procedures where possible,

>>>> both process and documentation wise

>>>>

>>>> Regards,

>>>> James

>>>>

>>>> On Sun, May 22, 2022 at 5:46 PM <herve.clement@orange.com

>>>> <mailto:herve.clement@orange.com <mailto:herve.clement@orange.com>>> wrote:

>>>>

>>>> Dear German,____

>>>>

>>>> __ __

>>>>

>>>> Thanks for your help regarding the creation of this dedicated

>>>> Procedures Review core team mailing. ____

>>>>

>>>> __ __

>>>>

>>>> I’ll try to summarize this week (if possible) the discussions

>>>> we had

>>>> within the ASO AC on that subject during the 2 or 3 last

>>>> years.____

>>>>

>>>> If everyone can in // have a look to the current procedures:

>>>> ASO AC

>>>> Operating Procedures | The Address Supporting Organization (ASO

>>>> ICANN)

>>>>

>>>> <https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2F

>>>> as

>>>> o.icann.org%2Fdocuments%2Foperational-documents%2Foperating-procedu

>>>> re

>>>> s-of-the-address-council-of-the-address-supporting-organization%2F&

>>>> am

>>>> p;data=05%7C01%7C%7C51825a04bfd54e13b4a308da43d656dc%7C127d8d0d7ccf

>>>> 47

>>>> 3dab096e44ad752ded%7C0%7C0%7C637896885556138976%7CUnknown%7CTWFpbGZ

>>>> sb

>>>> 3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%

>>>> 3D

>>>> %7C1000%7C%7C%7C&sdata=f0elKv9MULNIPmCdhMdGrJS55VJmDlY89lyOAiQL

>>>> 7S

>>>> M%3D&reserved=0

>> <https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fas

>> o

>> .icann.org%2Fdocuments%2Foperational-documents%2Foperating-procedures

>> -

>> of-the-address-council-of-the-address-supporting-organization%2F&

>> d

>> ata=05%7C01%7C%7C51825a04bfd54e13b4a308da43d656dc%7C127d8d0d7ccf473da

>> b

>> 096e44ad752ded%7C0%7C0%7C637896885556138976%7CUnknown%7CTWFpbGZsb3d8e

>> y

>> JWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C10

>> 0

>> 0%7C%7C%7C&sdata=f0elKv9MULNIPmCdhMdGrJS55VJmDlY89lyOAiQL7SM%3D&a

>> m

>> p;reserved=0>>____

>>>>

>>>> Our next monthly meeting is planned Wednesday 1^st June. ____

>>>>

>>>> I don’t know if we will have time to define precisely at that

>>>> date

>>>> the precise scope of our work but can draw the first

>>>> lines.____

>>>>

>>>> __ __

>>>>

>>>> Best regards____

>>>>

>>>> __ __

>>>>

>>>> Hervé ____

>>>>

>>>> __ __

>>>>

>>>> __ __

>>>>

>>>> __ __

>>>>

>>>> Orange Restricted____

>>>>

>>>> *De :*Procedures <procedures-bounces@aso.icann.org

>>>> <mailto:procedures-bounces@aso.icann.org

>> <mailto:procedures-bounces@aso.icann.org>>> *De la part de* German

>>>> Valdez Aviles

>>>> *Envoyé :* vendredi 20 mai 2022 16:38

>>>> *À :* procedures@aso.icann.org

>>>> <mailto:procedures@aso.icann.org <mailto:procedures@aso.icann.org>>

>>>> *Cc :* Kevin Blumberg <kevinb@thewire.ca

>>>> <mailto:kevinb@thewire.ca <mailto:kevinb@thewire.ca>>>

>>>> *Objet :* [ASO-PROCEDURES] ASO Procedures Review Mailing List

>>>> Created and Members____

>>>>

>>>> __ __

>>>>

>>>> Hi____

>>>>

>>>> __ __

>>>>

>>>> This is a new mailing list created for the review of the ASO

>>>> Procedures____

>>>>

>>>> __ __

>>>>

>>>> Current members are____

>>>>

>>>> __ __

>>>>

>>>> Esteban Lescano – LACNIC____

>>>>

>>>> Herve Clement - RIPE NCC____

>>>>

>>>> James Kennedy - RIPE NCC____

>>>>

>>>> Ricardo Patara – LACNIC____

>>>>

>>>> Sander Steffann - RIPE NCC____

>>>>

>>>> Saul Stein – AFRINIC____

>>>>

>>>> Mike Silber – AFRINIC____

>>>>

>>>> Laureana Pavon – Secretariat____

>>>>

>>>> German Valdez - Secretariat____

>>>>

>>>> __ __

>>>>

>>>> The mailing list has a public archive and only members can

>>>> submit to

>>>> it.____

>>>>

>>>> __ __

>>>>

>>>> Please let me know of any further adjustment.____

>>>>

>>>> __ __

>>>>

>>>> Regards____

>>>>

>>>> __ __

>>>>

>>>> German____

>>>>

>>>> ___________________________________________________________________

>>>> __ ____________________________________________________

>>>>

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>>>> Thank you.

>>>>

>>>> --

>>>> Procedures mailing list

>>>> Procedures@aso.icann.org <mailto:Procedures@aso.icann.org

>>>> <mailto:Procedures@aso.icann.org>>

>>>>

>>>> https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fa

>>>> so

>>>> .icann.org%2Fmailman%2Flistinfo%2Fprocedures&data=05%7C01%7C%7C

>>>> 51

>>>> 825a04bfd54e13b4a308da43d656dc%7C127d8d0d7ccf473dab096e44ad752ded%7

>>>> C0

>>>> %7C0%7C637896885556138976%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwM

>>>> DA

>>>> iLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000%7C%7C%7C&amp

>>>> ;s

>>>> data=Dw5aMxrlL32Ku4LLn%2BMNOZThuM6M%2FLOPjcD2eztomPA%3D&reserve

>>>> d=

>>>> 0

>> <https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fas

>> o

>> .icann.org%2Fmailman%2Flistinfo%2Fprocedures&data=05%7C01%7C%7C51

>> 8

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>> 7

>> C0%7C637896885556138976%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiL

>> C

>> JQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000%7C%7C%7C&sdat

>> a =Dw5aMxrlL32Ku4LLn%2BMNOZThuM6M%2FLOPjcD2eztomPA%3D&reserved=0>

>>>>

>>>> <https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2F

>>>> as

>>>> o.icann.org%2Fmailman%2Flistinfo%2Fprocedures&data=05%7C01%7C%7

>>>> C5

>>>> 1825a04bfd54e13b4a308da43d656dc%7C127d8d0d7ccf473dab096e44ad752ded%

>>>> 7C

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>>>> MD

>>>> AiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000%7C%7C%7C&am

>>>> p;

>>>> sdata=Dw5aMxrlL32Ku4LLn%2BMNOZThuM6M%2FLOPjcD2eztomPA%3D&reserv

>>>> ed

>>>> =0

>> <https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fas

>> o

>> .icann.org%2Fmailman%2Flistinfo%2Fprocedures&data=05%7C01%7C%7C51

>> 8

>> 25a04bfd54e13b4a308da43d656dc%7C127d8d0d7ccf473dab096e44ad752ded%7C0%

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>> a

>> =Dw5aMxrlL32Ku4LLn%2BMNOZThuM6M%2FLOPjcD2eztomPA%3D&reserved=0>>

>>>>

>>>

>> --

>> Procedures mailing list

>> Procedures@aso.icann.org

>> https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Faso.

>> icann.org%2Fmailman%2Flistinfo%2Fprocedures&data=05%7C01%7C%7C518

>> 2

>> 5a04bfd54e13b4a308da43d656dc%7C127d8d0d7ccf473dab096e44ad752ded%7C0%7

>> C

>> 0%7C637896885556138976%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLC

>> J

>> QIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000%7C%7C%7C&sdata

>> =

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>> <https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fas

>> o

>> .icann.org%2Fmailman%2Flistinfo%2Fprocedures&data=05%7C01%7C%7C51

>> 8

>> 25a04bfd54e13b4a308da43d656dc%7C127d8d0d7ccf473dab096e44ad752ded%7C0%

>> 7

>> C0%7C637896885556138976%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiL

>> C

>> JQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000%7C%7C%7C&sdat

>> a =Dw5aMxrlL32Ku4LLn%2BMNOZThuM6M%2FLOPjcD2eztomPA%3D&reserved=0>

> --

> Procedures mailing list

> Procedures@aso.icann.org

> https://aso.icann.org/mailman/listinfo/procedures

> ______________________________________________________________________

> ___________________________________________________

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> Procedures mailing list

> Procedures@aso.icann.org

> https://aso.icann.org/mailman/listinfo/procedures

Orange Restricted

_________________________________________________________________________________________________________________________

Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc

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