Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members
Dear all,
Thanks for having attended our call today. Please find attached the slides I’ve presented.
As discussed:
* German or Laureana, could you send an Outlook invitation including a Zoom ling for Tuesday 26th January 12 PM UTC ? * Ricardo, can you insert in the Wikipage the suggestions you’ve proposed at the end of the ICANN Board of Directors seat 10 election process https://asowiki.atlassian.net/l/c/jCnnUJLD ? * Everyone is the Group is invited to read before July 15th the complete ASO AC operation procedures text, including Kevin, Ricardo and Nurani’s suggestions (cf. the Wikipage) * When reading the text, note all the ideas or suggestions you can have in the Wiki. * Between July 18th and July 26th we can share via email our thoughts regarding all the note collected and start identifying thematic to study.
Tell me if I’ve forgotten something.
Have an excellent week-end.
Hervé
De : CLEMENT Herve INNOV/NET Envoyé : jeudi 30 juin 2022 23:33 À : 'procedures@aso.icann.org' procedures@aso.icann.org Objet : RE: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members
2020 😉
Orange Restricted De : CLEMENT Herve INNOV/NET Envoyé : jeudi 30 juin 2022 23:29 À : procedures@aso.icann.orgmailto:procedures@aso.icann.org Objet : RE: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members
Dear all,
To prepare our tomorrow meeting I’ve inserted in the procedure wikipage:
* The link to the ASO AC operating procedures * The link to Kevin’s last year modification for the § 6 “Global Policy Development” * The content of a mail Narani Nimpuno has sent in 2000 suggesting modifications for the ICANN Board election.
Speaking to you tomorrow 😊
Hervé
Orange Restricted De : Procedures <procedures-bounces@aso.icann.orgmailto:procedures-bounces@aso.icann.org> De la part de German Valdez Aviles Envoyé : mardi 14 juin 2022 05:45 À : Ricardo Patara <patara@registro.brmailto:patara@registro.br>; procedures@aso.icann.orgmailto:procedures@aso.icann.org Objet : Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members
Sorry, direct link to the new section
https://asowiki.atlassian.net/l/c/jCnnUJLD
regards
German
From: German Valdez Aviles <german@apnic.netmailto:german@apnic.net> Date: Tuesday, 14 June 2022 at 1:44 pm To: Ricardo Patara <patara@registro.brmailto:patara@registro.br>, procedures@aso.icann.orgmailto:procedures@aso.icann.org <procedures@aso.icann.orgmailto:procedures@aso.icann.org> Subject: Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members Hi
As suggested I created a section in the private page in the ASO wiki to start working in procedures review.
Let me know if you’d like to start to populate the section with any document.
You have edit privileges so should able as well to modify it
Regards
German
From: Procedures <procedures-bounces@aso.icann.orgmailto:procedures-bounces@aso.icann.org> on behalf of Ricardo Patara <patara@registro.brmailto:patara@registro.br> Date: Wednesday, 1 June 2022 at 11:55 pm To: procedures@aso.icann.orgmailto:procedures@aso.icann.org <procedures@aso.icann.orgmailto:procedures@aso.icann.org> Subject: Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members Hi.
Another topic. I think it should useful to have a section in the Wiki for this work. Right?
If agreed, we can ask German to make that
thanks
On 31/05/22 09:25, herve.clement@orange.commailto:herve.clement@orange.com wrote:
Dear Ricardo, James,
Thanks for your proposals. I tend to agree with you and a complete review would be useful. We can take the opportunity of this initiative energy to go as far as we can. And a remark: yes the quorum issue is solved; I've mentioned it to illustrate my powerpoint and present topics we've discussed.
Tomorrow we can present this first list of topics and actions:
- review the discussion we had 2 years ago, or so, about some proposed reviews that didn't move forward (I will send to the group these discussions)
And more specifically:
- Questions around voting processes (adding the concern brought by German)
- In-person meetings impossibilities are not taken into account enough
- adjust the references in our procedures pointing to MoU. And also remove broken references for templates we never had
- add a discussion to review our selection process. Specifically regarding responsibilities of the AC and IC/QRC, timing and agenda preparation
I suspect that if we decide to deal with all these previous topics we'll have to redefine the structure of the text. So to optimize the time needed:
- List and review all activities individually and collectively (minimise overlaps)
Do we propose to answer this last point for our July meeting ?
Kind regards
Hervé
Orange Restricted
-----Message d'origine----- De : Procedures <procedures-bounces@aso.icann.orgmailto:procedures-bounces@aso.icann.org> De la part de Ricardo Patara Envoyé : lundi 30 mai 2022 21:54 À : procedures@aso.icann.orgmailto:procedures@aso.icann.org Objet : Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members
Hi Everyone. Hope you are all fine.
I was thinking that we could start discussing a bit about our goals.
Reading Hervé slides we have:
Questions around voting processes (in this we could add the concern brought by German)
In-person meetings impossibilities are not taken into account enough
2018 Quorum re-definition to solve the case where 3 representatives of a particular RIR are unable to attend
From the above, I think the last one (quorum) is already solved, right?
"5.2. Quorum.
[...] If all three ASO AC representatives from a particular region are unable to attend an ASO AC meeting, they can specifically request that the meeting is rescheduled, at least 24hrs before the start of the meeting. Unless such a rescheduling request has been received, a quorum of 4 regions will be accepted for the ASO AC meeting to proceed."
Is this part we are considering or other part of the procedures?
And also:
- Fix pointers to updated documents as the ASO MoU and ICANN bylaws Cf. Kevin’s last year proposal related to procedures section 6 (Global Policy Development)
I was reading this document from Kevin and the discussion we had back them. The proposed document tried to address the major "problems", i.e., adjust the references in our procedures pointing to MoU. And also remove broken references for templates we never had.
But the discussions highlighted that the complete text in the procedure document was "bad". With grammar errors and sections being not very clear.
The idea here would be a complete review and rewrite this section as whole.
It think this is an important thing and would not demand considerable time from this group.
To that, I would add a discussion to review our selection process. Specifically regarding responsibilities of the AC and IC/QRC, timing and agenda preparation.
thanks! regards
On 23/05/22 07:42, James Kennedy wrote:
Hi,
Thanks for creating this dedicated mailing list German, and for sharing the current procedures Herve.
Couple of initial high-level thoughts\suggestions from my side:
- List and review all activities individually and collectively (minimise
overlaps)
- A goal for our review: simplify the procedures where possible, both
process and documentation wise
Regards, James
On Sun, May 22, 2022 at 5:46 PM <herve.clement@orange.com
mailto:herve.clement@orange.com%0b>> mailto:herve.clement@orange.com> wrote:
Dear German,____ __ __ Thanks for your help regarding the creation of this dedicated Procedures Review core team mailing. ____ __ __ I’ll try to summarize this week (if possible) the discussions we had within the ASO AC on that subject during the 2 or 3 last years.____ If everyone can in // have a look to the current procedures: ASO AC Operating Procedures | The Address Supporting Organization (ASO ICANN) <https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Faso.icann.org%2Fdocuments%2Foperational-documents%2Foperating-procedures-of-the-address-council-of-the-address-supporting-organization%2F&data=05%7C01%7C%7C51825a04bfd54e13b4a308da43d656dc%7C127d8d0d7ccf473dab096e44ad752ded%7C0%7C0%7C637896885556138976%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000%7C%7C%7C&sdata=f0elKv9MULNIPmCdhMdGrJS55VJmDlY89lyOAiQL7SM%3D&reserved=0>____ Our next monthly meeting is planned Wednesday 1^st June. ____ I don’t know if we will have time to define precisely at that date the precise scope of our work but can draw the first lines.____ __ __ Best regards____ __ __ Hervé ____ __ __ __ __ __ __ Orange Restricted____ *De :*Procedures <procedures-bounces@aso.icann.org
mailto:procedures-bounces@aso.icann.org%0b>> mailto:procedures-bounces@aso.icann.org> *De la part de* German
Valdez Aviles *Envoyé :* vendredi 20 mai 2022 16:38 *À :* procedures@aso.icann.org<mailto:procedures@aso.icann.org> <mailto:procedures@aso.icann.org> *Cc :* Kevin Blumberg <kevinb@thewire.ca <mailto:kevinb@thewire.ca>> *Objet :* [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members____ __ __ Hi____ __ __ This is a new mailing list created for the review of the ASO Procedures____ __ __ Current members are____ __ __ Esteban Lescano – LACNIC____ Herve Clement - RIPE NCC____ James Kennedy - RIPE NCC____ Ricardo Patara – LACNIC____ Sander Steffann - RIPE NCC____ Saul Stein – AFRINIC____ Mike Silber – AFRINIC____ Laureana Pavon – Secretariat____ German Valdez - Secretariat____ __ __ The mailing list has a public archive and only members can submit to it.____ __ __ Please let me know of any further adjustment.____ __ __ Regards____ __ __ German____ _________________________________________________________________________________________________________________________ Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. This message and its attachments may contain confidential or privileged information that may be protected by law; they should not be distributed, used or copied without authorisation. If you have received this email in error, please notify the sender and delete this message and its attachments. As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. Thank you. -- Procedures mailing list Procedures@aso.icann.org<mailto:Procedures@aso.icann.org> <mailto:Procedures@aso.icann.org> https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Faso.icann.org%2Fmailman%2Flistinfo%2Fprocedures&data=05%7C01%7C%7C51825a04bfd54e13b4a308da43d656dc%7C127d8d0d7ccf473dab096e44ad752ded%7C0%7C0%7C637896885556138976%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000%7C%7C%7C&sdata=Dw5aMxrlL32Ku4LLn%2BMNOZThuM6M%2FLOPjcD2eztomPA%3D&reserved=0 <https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Faso.icann.org%2Fmailman%2Flistinfo%2Fprocedures&data=05%7C01%7C%7C51825a04bfd54e13b4a308da43d656dc%7C127d8d0d7ccf473dab096e44ad752ded%7C0%7C0%7C637896885556138976%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000%7C%7C%7C&sdata=Dw5aMxrlL32Ku4LLn%2BMNOZThuM6M%2FLOPjcD2eztomPA%3D&reserved=0>
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_________________________________________________________________________________________________________________________
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No pb Sander, talk to you soon 😊
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-----Message d'origine----- De : Sander Steffann sander@steffann.nl Envoyé : vendredi 1 juillet 2022 17:05 À : CLEMENT Herve INNOV/NET herve.clement@orange.com Cc : procedures@aso.icann.org Objet : Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members
Thanks for having attended our call today.
I’m so ashamed that I missed it. My sincere apologies :( Sander
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This message and its attachments may contain confidential or privileged information that may be protected by law; they should not be distributed, used or copied without authorisation. If you have received this email in error, please notify the sender and delete this message and its attachments. As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. Thank you.
Hi everyone.
After reading the current procedures I have some suggestions.
I think we should work on the section 6. This should be more in depth review to consider the editorial changes suggested by Kevin in the past but also the grammar suggestions by Nurani back then. The section would need a rewrite.
A part from that, I also have some suggestions bellow that I think could be addressed by this group considering the time we have:
------------------------------------------------------------------------- (a) Minimal Editorial changes
(a1) at the first paragraph and also at the "1. Purpose" we have the following: "The Address Council of the Address Supporting Organization (ASO AC) was established under the provisions of Section 3 of the ICANN ..."
Where it reads "Section 3", it should be "Section 4"
(a2) both chapter 3 and 4 have the exact same text: "The Address Council shall be composed of members as described and provided for in the ASO MoU."
Maybe remove it from the chapter 4 where it talks about "Officers"
(a3) at chapter 4.2 we have: "Ensuring the ASO AC has an approved work plan for that year and overseeing the implementation of the same."
There is no mention of "year" in this chapter before this paragraph. Maybe change it for: "Ensuring the ASO AC has an approved work plan for the year and overseeing the implementation of the same.
(a3) at chapter 6.1 and 9.1 we have: "Under the provisions of Article VIII of the Bylaws for ICANN"
It should be "Article IX". Regarding 6.1 it was already covered in Kevin update proposal
(a4) at chapter 6.2 we have: "Attachment A of the ASO MoU describes the policy development process for global Internet number policies. Section 5 of the ASO MoU "
It should be "Section 6". Also covered in Kevin update proposal
(a5) at chapter 9.4.6.4. A "." is missing before "In the event..."
(a6) at 9.4.6.4. second paragraph we have the following phrase duplicated:
"If the in-person interview happens to coincide with an in-person meeting of the Address Council, then the entire council may conduct the interview."
------------------------------------------------------------------------- (b) Medium editorial changes
(b1) at chapter 4.4.4. there is no mention to "electronic voting" expect on the part that mention tie breaker.
We might need something at the beginning of this chapter.
(b2) 5.6. Types of Meetings In the mention about in-person meeting, and as suggested by Esteban, we might need to left this more open:
"The in-person meeting will be conducted, preferably, at an ICANN Community Forum. At the Council discretion, it could be at any other ICANN official meeting or during a RIR meeting"
(b3) the chapter 9.4.6. talks about the interview process and presents 3 rounds: "The period of the interview phase is a maximum of 60 calendar days and commences 30 days after the start of the comment phase. During this phase, up to three rounds of interviews will be conducted: Round (1) will be in written, Round (2) will be conducted via videoconference (with audio conference as an option if video is not feasible), and round (3) in person, in that order. The round (1) written interview is compulsory. The round (2) interview may be skipped in the event that an in-person interview is conducted. However, if an in-person interview is not possible, a video conference (with audio conference as an option if video is not feasible) interview will be conducted."
From that we have that round 1 is a must. Round 2 could be skipped if there would be an opportunity to have the in-person (Round 3). But the Round 3 would be limited to up 3 person as per 9.4.6.4.
I think we need to rewrite this chapter 9.4.6. In the past we have had 2 rounds of videoconference due to the number of candidates. This should be reflected in the procedures.
(b4) in the chapter 9.4.6.1. it is mentioned that IC would produce a report and also a ranking of candidates. During the last election there were concerns about raking the candidates. We should review this part.
(b5) in the chapter 9.5.1. there is: "Consideration will be given to any candidate in the most recently conducted General Selection Procedure who received at least one-third of all votes cast."
Is it possible to determine 1/3 of votes if using the Schultze method?
(b6) Study possible adjustments to section to include (*):
- review the timeframes we have for the process. we might need a larger interview phase.
- provisioning to have the whole AC working the set of questions to be used in the interviews (written, videoconf and in-person). this should be months before the nomination period starts. As already in the current procedures, the written questionnaire preparation is not exclusive task of IC. It should extend so to the other interviews questions.
- provisioning the set the interviews dates before the interview period starts. Currently, the IC starts to work on this when this group is formed, and that is when the Interview phase starts.
(*) those points above could exist in the procedures or as guideline to be observed every election year and to be included in that year working plan.
Regards, Ricardo
On 01/07/2022 11:49, herve.clement@orange.com wrote:
Dear all,
Thanks for having attended our call today.
Please find attached the slides I’ve presented.
As discussed:
- German or Laureana, could you send an Outlook invitation including a Zoom ling for Tuesday 26^th January 12 PM UTC ?
- Ricardo, can you insert in the Wikipage the suggestions you’ve proposed at the end of the ICANN Board of Directors seat 10 election process https://asowiki.atlassian.net/l/c/jCnnUJLD https://asowiki.atlassian.net/l/c/jCnnUJLD ?
- Everyone is the Group is invited to read before July 15^th the complete ASO AC operation procedures text, including Kevin, Ricardo and Nurani’s suggestions (cf. the Wikipage)
- When reading the text, note all the ideas or suggestions you can have in the Wiki.
- Between July 18^th and July 26^th we can share via email our thoughts regarding all the note collected and start identifying thematic to study.
Tell me if I’ve forgotten something.
Have an excellent week-end.
Hervé
participants (3)
-
herve.clement＠orange.com -
Ricardo Patara -
Sander Steffann