From: German Valdez Aviles <german@apnic.net>
Date: Tuesday, 14 June 2022 at 1:44 pm
To: Ricardo Patara <patara@registro.br>, procedures@aso.icann.org <procedures@aso.icann.org>
Subject: Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members

From: Procedures <procedures-bounces@aso.icann.org> on behalf of Ricardo Patara <patara@registro.br>
Date: Wednesday, 1 June 2022 at 11:55 pm
To: procedures@aso.icann.org <procedures@aso.icann.org>
Subject: Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members

Hi.

Another topic.
I think it should useful to have a section in the Wiki for this work. Right?

If agreed, we can ask German to make that

thanks

On 31/05/22 09:25, herve.clement@orange.com wrote:
> Dear Ricardo, James,
>
> Thanks for your proposals.
> I tend to agree with you and a complete review would be useful.
> We can take the opportunity of this initiative energy to go as far as we can.
> And a remark: yes the quorum issue is solved; I've mentioned it to illustrate my powerpoint and present topics we've discussed.
>
> Tomorrow we can present this first list of topics and actions:
>   - review the discussion we had 2 years ago, or so, about some proposed reviews that didn't move forward (I will send to the group these discussions)
> And more specifically:
>   - Questions around voting processes (adding the concern brought by German)
>   - In-person meetings impossibilities are not taken into account enough
>   - adjust the references in our procedures pointing to MoU. And also remove broken references for templates we never had
>   - add a discussion to review our selection process. Specifically regarding responsibilities of the AC and IC/QRC, timing and agenda preparation
>
> I suspect that if we decide to deal with all these previous topics we'll have to redefine the structure of the text.
> So to optimize the time needed:
>   - List and review all activities individually and collectively (minimise overlaps)
>
> Do we propose to answer this last point for our July meeting ?
>
> Kind regards
>
> Hervé
>
>
>
> Orange Restricted
>
> -----Message d'origine-----
> De : Procedures <procedures-bounces@aso.icann.org> De la part de Ricardo Patara
> Envoyé : lundi 30 mai 2022 21:54
> À : procedures@aso.icann.org
> Objet : Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members
>
> Hi Everyone. Hope you are all fine.
>
> I was thinking that we could start discussing a bit about our goals.
>
> Reading Hervé slides we have:
>
> - Questions around voting processes
>     (in this we could add the concern brought by German)
>
> - In-person meetings impossibilities are not taken into account enough
>
> - 2018 Quorum re-definition to solve the case where 3 representatives of
>     a particular RIR are unable to attend
>
>   From the above, I think the last one (quorum) is already solved, right?
>
> "5.2. Quorum.
>
> [...] If all three ASO AC representatives from a particular region are unable to attend an ASO AC meeting, they can specifically request that the meeting is rescheduled, at least 24hrs before the start of the meeting. Unless such a rescheduling request has been received, a quorum of 4 regions will be accepted for the ASO AC meeting to proceed."
>
> Is this part we are considering or other part of the procedures?
>
>
> And also:
>
> - Fix pointers to updated documents as the ASO MoU and ICANN bylaws Cf. Kevin’s last year proposal related to procedures section 6 (Global Policy Development)
>
> I was reading this document from Kevin and the discussion we had back them.
> The proposed document tried to address the major "problems", i.e., adjust the references in our procedures pointing to MoU. And also remove broken references for templates we never had.
>
> But the discussions highlighted that the complete text in the procedure document was "bad". With grammar errors and sections being not very clear.
>
> The idea here would be a complete review and rewrite this section as whole.
>
> It think this is an important thing and would not demand considerable time from this group.
>
>
> To that, I would add a discussion to review our selection process.
> Specifically regarding responsibilities of the AC and IC/QRC, timing and
> agenda preparation.
>
> thanks!
> regards
>
> On 23/05/22 07:42, James Kennedy wrote:
>> Hi,
>>
>> Thanks for creating this dedicated mailing list German, and for sharing
>> the current procedures Herve.
>>
>> Couple of initial high-level thoughts\suggestions from my side:
>> - List and review all activities individually and collectively (minimise
>> overlaps)
>> - A goal for our review: simplify the procedures where possible, both
>> process and documentation wise
>>
>> Regards,
>> James
>>
>> On Sun, May 22, 2022 at 5:46 PM <herve.clement@orange.com
>> <mailto:herve.clement@orange.com>> wrote:
>>
>>      Dear German,____
>>
>>      __ __
>>
>>      Thanks for your help regarding the creation of this dedicated
>>      Procedures Review core team mailing. ____
>>
>>      __ __
>>
>>      I’ll try to summarize this week (if possible) the discussions we had
>>      within the ASO AC on that subject during the 2 or 3 last years.____
>>
>>      If everyone can in // have a look to the current procedures: ASO AC
>>      Operating Procedures | The Address Supporting Organization (ASO
>>      ICANN)
>>      <https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Faso.icann.org%2Fdocuments%2Foperational-documents%2Foperating-procedures-of-the-address-council-of-the-address-supporting-organization%2F&amp;data=05%7C01%7C%7C51825a04bfd54e13b4a308da43d656dc%7C127d8d0d7ccf473dab096e44ad752ded%7C0%7C0%7C637896885556138976%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000%7C%7C%7C&amp;sdata=f0elKv9MULNIPmCdhMdGrJS55VJmDlY89lyOAiQL7SM%3D&amp;reserved=0>____
>>
>>      Our next monthly meeting is planned Wednesday 1^st June. ____
>>
>>      I don’t know if we will have time to define precisely at that date
>>      the precise scope of our work but can draw the first lines.____
>>
>>      __ __
>>
>>      Best regards____
>>
>>      __ __
>>
>>      Hervé ____
>>
>>      __ __
>>
>>      __ __
>>
>>      __ __
>>
>>      Orange Restricted____
>>
>>      *De :*Procedures <procedures-bounces@aso.icann.org
>>      <mailto:procedures-bounces@aso.icann.org>> *De la part de* German
>>      Valdez Aviles
>>      *Envoyé :* vendredi 20 mai 2022 16:38
>>      *À :* procedures@aso.icann.org <mailto:procedures@aso.icann.org>
>>      *Cc :* Kevin Blumberg <kevinb@thewire.ca <mailto:kevinb@thewire.ca>>
>>      *Objet :* [ASO-PROCEDURES] ASO Procedures Review Mailing List
>>      Created and Members____
>>
>>      __ __
>>
>>      Hi____
>>
>>      __ __
>>
>>      This is a new mailing list created for the review of the ASO
>>      Procedures____
>>
>>      __ __
>>
>>      Current members are____
>>
>>      __ __
>>
>>      Esteban Lescano – LACNIC____
>>
>>      Herve Clement - RIPE NCC____
>>
>>      James Kennedy - RIPE NCC____
>>
>>      Ricardo Patara – LACNIC____
>>
>>      Sander Steffann - RIPE NCC____
>>
>>      Saul Stein – AFRINIC____
>>
>>      Mike Silber – AFRINIC____
>>
>>      Laureana Pavon – Secretariat____
>>
>>      German Valdez - Secretariat____
>>
>>      __ __
>>
>>      The mailing list has a public archive and only members can submit to
>>      it.____
>>
>>      __ __
>>
>>      Please let me know of any further adjustment.____
>>
>>      __ __
>>
>>      Regards____
>>
>>      __ __
>>
>>      German____
>>
>>      _________________________________________________________________________________________________________________________
>>
>>      Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc
>>      pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler
>>      a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration,
>>      Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci.
>>
>>      This message and its attachments may contain confidential or privileged information that may be protected by law;
>>      they should not be distributed, used or copied without authorisation.
>>      If you have received this email in error, please notify the sender and delete this message and its attachments.
>>      As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified.
>>      Thank you.
>>
>>      --
>>      Procedures mailing list
>>      Procedures@aso.icann.org <mailto:Procedures@aso.icann.org>
>>      https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Faso.icann.org%2Fmailman%2Flistinfo%2Fprocedures&amp;data=05%7C01%7C%7C51825a04bfd54e13b4a308da43d656dc%7C127d8d0d7ccf473dab096e44ad752ded%7C0%7C0%7C637896885556138976%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000%7C%7C%7C&amp;sdata=Dw5aMxrlL32Ku4LLn%2BMNOZThuM6M%2FLOPjcD2eztomPA%3D&amp;reserved=0
>>      <https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Faso.icann.org%2Fmailman%2Flistinfo%2Fprocedures&amp;data=05%7C01%7C%7C51825a04bfd54e13b4a308da43d656dc%7C127d8d0d7ccf473dab096e44ad752ded%7C0%7C0%7C637896885556138976%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000%7C%7C%7C&amp;sdata=Dw5aMxrlL32Ku4LLn%2BMNOZThuM6M%2FLOPjcD2eztomPA%3D&amp;reserved=0>
>>
>>
>

--
Procedures mailing list
Procedures@aso.icann.org
https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Faso.icann.org%2Fmailman%2Flistinfo%2Fprocedures&amp;data=05%7C01%7C%7C51825a04bfd54e13b4a308da43d656dc%7C127d8d0d7ccf473dab096e44ad752ded%7C0%7C0%7C637896885556138976%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000%7C%7C%7C&amp;sdata=Dw5aMxrlL32Ku4LLn%2BMNOZThuM6M%2FLOPjcD2eztomPA%3D&amp;reserved=0