ICANN Board Election 9 Records
Dear ASO AC
We have a pending task about removing the documentation (interview notes, scorecards, reports, etc) of the recent concluded ICANN Board election.
As part of the notes of a special teleconference on 14 April it was mentioned the following:
“It was noted that all documents related to the election would be kept on the ASO wiki until the closing of the voting phase, after which the Secretariat would remove them from the wiki but archive them for a period of six months before deleting them completely.”
Unless you have any comments or concerns the Secretariat will proceed to remove all files from the internal wiki and keep them offline for the next 6 months before delete them completely.
regards
German
What is the requirement or (or approved procedure authority) to remove the records?
On Thu, Jun 17, 2021 at 10:55 AM German Valdez german@apnic.net wrote:
Dear ASO AC
We have a pending task about removing the documentation (interview notes, scorecards, reports, etc) of the recent concluded ICANN Board election.
As part of the notes of a special teleconference on 14 April it was mentioned the following:
*“It was noted that all documents related to the election would be kept on the ASO wiki until the closing of the voting phase, after which the Secretariat would remove them from the wiki but archive them for a period of six months before deleting them completely.”*
Unless you have any comments or concerns the Secretariat will proceed to remove all files from the internal wiki and keep them offline for the next 6 months before delete them completely.
regards
German
AC-DISCUSS mailing list - Workspace for ASO AC operations. Posting is restricted, archive is publicly available. AC-DISCUSS@aso.icann.org https://aso.icann.org/mailman/listinfo/ac-discuss
Martin,
The information has always been archived at the conclusion. That historically has been mailing lists, but this round we also utilized a private WIKI.
The information stored is no longer required, given the PII data, we do not have any reason to store it beyond what would be considered reasonable.
The 6-month window was my recommendation in April, do you believe that 6 months is to short a window to retain PII data?
Thanks,
Kevin Blumberg
From: AC-DISCUSS ac-discuss-bounces@aso.icann.org On Behalf Of Martin Hannigan Sent: Thursday, June 17, 2021 11:03 AM To: German Valdez german@apnic.net Cc: ac-discuss@aso.icann.org Subject: Re: [AC-DISCUSS] ICANN Board Election 9 Records
What is the requirement or (or approved procedure authority) to remove the records?
On Thu, Jun 17, 2021 at 10:55 AM German Valdez <german@apnic.netmailto:german@apnic.net> wrote: Dear ASO AC
We have a pending task about removing the documentation (interview notes, scorecards, reports, etc) of the recent concluded ICANN Board election.
As part of the notes of a special teleconference on 14 April it was mentioned the following:
“It was noted that all documents related to the election would be kept on the ASO wiki until the closing of the voting phase, after which the Secretariat would remove them from the wiki but archive them for a period of six months before deleting them completely.”
Unless you have any comments or concerns the Secretariat will proceed to remove all files from the internal wiki and keep them offline for the next 6 months before delete them completely.
regards
German
_______________________________________________ AC-DISCUSS mailing list - Workspace for ASO AC operations. Posting is restricted, archive is publicly available. AC-DISCUSS@aso.icann.orgmailto:AC-DISCUSS@aso.icann.org https://aso.icann.org/mailman/listinfo/ac-discuss
I simply asked why and under what procedural authority. If my questions are unable to be answered, that is completely fine.
On Thu, Jun 17, 2021 at 1:11 PM Kevin Blumberg kevinb@thewire.ca wrote:
Martin,
The information has always been archived at the conclusion. That historically has been mailing lists, but this round we also utilized a private WIKI.
The information stored is no longer required, given the PII data, we do not have any reason to store it beyond what would be considered reasonable.
The 6-month window was my recommendation in April, do you believe that 6 months is to short a window to retain PII data?
Thanks,
Kevin Blumberg
*From:* AC-DISCUSS ac-discuss-bounces@aso.icann.org *On Behalf Of *Martin Hannigan *Sent:* Thursday, June 17, 2021 11:03 AM *To:* German Valdez german@apnic.net *Cc:* ac-discuss@aso.icann.org *Subject:* Re: [AC-DISCUSS] ICANN Board Election 9 Records
What is the requirement or (or approved procedure authority) to remove the records?
On Thu, Jun 17, 2021 at 10:55 AM German Valdez german@apnic.net wrote:
Dear ASO AC
We have a pending task about removing the documentation (interview notes, scorecards, reports, etc) of the recent concluded ICANN Board election.
As part of the notes of a special teleconference on 14 April it was mentioned the following:
*“It was noted that all documents related to the election would be kept on the ASO wiki until the closing of the voting phase, after which the Secretariat would remove them from the wiki but archive them for a period of six months before deleting them completely.”*
Unless you have any comments or concerns the Secretariat will proceed to remove all files from the internal wiki and keep them offline for the next 6 months before delete them completely.
regards
German
AC-DISCUSS mailing list - Workspace for ASO AC operations. Posting is restricted, archive is publicly available. AC-DISCUSS@aso.icann.org https://aso.icann.org/mailman/listinfo/ac-discuss
participants (3)
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German Valdez -
Kevin Blumberg -
Martin Hannigan