Hi Louie,
 
Based on Jorge's feedback about the meeting calendar next year, I'm updating the draft 2020 work plan. Original text of the meeting schedule item:

5. Set the timetable for the year’s meetings
  1. The date and time of the January meeting should have been set during December of the previous year.
  2. In January, set the timetable (dates and times) for the rest of the meetings of the year.
To:

5. Set the timetable for the year’s meetings
  1. In January, set the timetable (dates and times) for the rest of the meetings of the year.
  2. In December, set the date and time of the January meeting for next year.
  3. In December, draft and review the timetable (dates and times) for the rest of next year.
For the January meeting (#1), I didn't put a reminder to avoid the 1st week of January.

Should I add a line in #3 to say "Conflicts with these meetings should be avoided when possible: RIR, ICANN, IGF, regional NOGs."? I don't necessarily want to burden the group with avoiding conflicts with smaller NOGs since they don't typically impact the attendance of a substantial number of ASO AC members.

Thanks for the revised text, I don't think there is any need to add anything further in point #3 but in case if mostly support this idea then only RIRs and ICANN. Just keep it simple.

5. Set the timetable for the year’s meetings
  1. In January, set the timetable (dates and times) for the rest of the meetings of the year.
  2. In December, set the date and time of the January meeting for next year.
  3. In December, draft and review the timetable (dates and times) for the rest of next year.