November 2019 - AC-DISCUSS - aso-apps-2.ripe.net

2020 ASO AC Teleconference Schedule
by German Valdez 10 Dec '19

10 Dec '19

Assuming we'll keep the first Wednesday of the month and the 12:00 PM (noon) UTC call time (no changes in time zones with Martin and Mike joining the ASO AC) Please review this first attempt to define the teleconference schedule for 2020. I added a comment when we have a Industry related meeting on or around the teleconference date. Topic will be part of next week teleconference. * January - In response to ASO AC Election Chair days 5 February 4 March - ICANN Cancun Meeting starts on 7 March 1 April 6 May - During LACNIC 33 Meeting 3 June - Nanog ends on 3 June 1 July 5 August 2 September (APNIC 50 Meeting starts on 3 September) 7 October During LACNIC 34 Meeting 4 November 2 December Meeting date known so far AFRINIC 8 - 12 June APNIC 12 - 21 February 3 - 10 September ARIN 26 - 29 April 22 - 23 October LACNIC 4 - 8 May 5 - 9 October RIPE NCC 11 - 15 May 28 Sept - 2 October ICANN Meetings 7 - 12 March 22 - 25 June 17 - 22 October IETF 21 - 27 March 25 - 31 July 14 - 20 November NANOG 10 - 12 February 1 - 3 June 19 - 21 October Regards German

5 9

Re: [AC-DISCUSS] [EMAIL SOURCE POSSIBLY UNSAFE] Re: Action Item 190904-3
by herve.clement＠orange.com 04 Dec '19

04 Dec '19

+1 Hervé De : ac-discuss-bounces(a)aso.icann.org [mailto:ac-discuss-bounces@aso.icann.org] De la part de Aftab Siddiqui Envoyé : mardi 8 octobre 2019 04:49 À : Jason Schiller Cc : ac-discuss(a)aso.icann.org Objet : [EMAIL SOURCE POSSIBLY UNSAFE] Re: [AC-DISCUSS] Action Item 190904-3 Following Jason's suggestion which is only a minor edit on the website. Here is the final version with Option 2(A). ====== Option 2: Remove "ac-coord" from all 4 references and only mention mailing list along with numbered reference i.e. [1] and at the end clarify the reference For Example. 7.3. Time Constrained Appointment Requests The AC Chair may decide to make the appointment by eVote after discussion on the mailing list [1], in order to meet appointment deadline. .... [1] - "ac-discuss" mailing list. This mailing list is used for ASO-AC Operations. This list has public posting restriction and it is publicly archived. AND also update the description of "ac-discuss" at following link https://aso.icann.org/contact/aso-mailing-lists/ ac-discuss ac-discuss [at] aso [dot] icann [dot] org This mailing list is used for ASO-AC Operations. This list has public posting restriction and it is publicly archived. · subscription open to ASO AC members and RIR/ICANN/IANA staff observers · posts by ASO AC members and designated RIR, ICANN and IANA staff · publicly archived ======= Regards, Aftab A. Siddiqui On Thu, Oct 3, 2019 at 12:12 AM Jason Schiller <jason-phone(a)schiller.net<mailto:jason-phone@schiller.net>> wrote: I have a counter proposal for option 2. Option A: We update the web site text to match the proposed text of option 2 Or Option B: we use the web site text in our procedural change. I have no preference just, don’t want different text in our procedures and in the mailing list description. More detailed proposal below: Option A: Use option 2 text and update our website to match: [1] - ac-discuss mailing list. This list has public posting restriction and it is publicly archived. This mailing list is used for ASO-AC Operations. And for the web site: “ac-discuss ac-discuss [at] aso [dot] icann [dot] org This mailing list is used for ASO-AC Operations. This list has public posting restriction and it is publicly archived. · subscription open to ASO AC members and RIR/ICANN/IANA staff observers · posts by ASO AC members and designated RIR, ICANN and IANA staff · publicly archived” Option B: Use the text from our web site: [1] - ac-discuss mailing list. Workspace for ASO AC operations. Posting is restricted, archive is publicly available. For reference ————————- Here is what is posted on the website: https://aso.icann.org/contact/aso-mailing-lists/ “ac-discuss ac-discuss [at] aso [dot] icann [dot] org Workspace for ASO AC operations. Posting is restricted, archive is publicly available. · subscription open to ASO AC members and RIR/ICANN/IANA staff observers · posts by ASO AC members and designated RIR, ICANN and IANA staff · publicly archived” On Wed, Oct 2, 2019 at 7:27 AM Aftab Siddiqui <aftab.siddiqui(a)gmail.com<mailto:aftab.siddiqui@gmail.com>> wrote: Action Item 190904-3 AS to suggest the term to use to replace the references to the AC-COORD list in the ASO procedures. The wording should match the description of the AC-DISCUSS mailing in the ASO website "ac-coord" has been referenced 4 times in ASO-AC operating procedures. ============= 4.4.1. Nominations Nominations for the positions of Chair for a particular year must be posted on the AC-COORD mailing list no earlier than 00:00 UTC on 1 December and no later than 24:00 UTC on 14 December of the preceding year. Self-nominations are allowed. Nominations must be seconded by another eligible voter. Confirmation of interest from nominated candidates must be posted on the AC-COORD mailing list no later than 31 December at 24:00 UTC. 7.3. Time Constrained Appointment Requests The AC Chair may decide to make the appointment by eVote after discussion on the ac-coord mailing list, in order to meet appointment deadline. 8.2. eVote The AC Chair may decide to hold an eVote after a 7 day discussion on the ac-coord mailing list. eVotes will follow the procedures described in our PROCEDURES TO APPOINT MEMBERS TO VARIOUS BODIES sections 7.4 except as follows in section in the next section: ============== I suggest the following 2 options Option 1: Replace "ac-coord" with "ac-discuss" Option 2: Remove "ac-coord" from all 4 references and only mention mailing list along with numbered reference i.e. [1] and at the end clarify the reference For Example. 7.3. Time Constrained Appointment Requests The AC Chair may decide to make the appointment by eVote after discussion on the mailing list [1], in order to meet appointment deadline. .... [1] - ac-discuss mailing list. This list has public posting restriction and it is publicly archived. This mailing list is used for ASO-AC Operations. Regards, Aftab A. Siddiqui _______________________________________________ AC-DISCUSS mailing list - Workspace for ASO AC operations. Posting is restricted, archive is publicly available. AC-DISCUSS(a)aso.icann.org<mailto:AC-DISCUSS@aso.icann.org> https://aso.icann.org/mailman/listinfo/ac-discuss _________________________________________________________________________________________________________________________ Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. This message and its attachments may contain confidential or privileged information that may be protected by law; they should not be distributed, used or copied without authorisation. If you have received this email in error, please notify the sender and delete this message and its attachments. As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. Thank you.

3 2

Meeting Invitation: ASO AC Teleconference Wednesday 4 December 2019 at 12:00 PM (NOON)
by German Valdez 04 Dec '19

04 Dec '19

Dear ASO AC Please R.S.V.P to the list AC-DISCUSS list (ac-discuss(a)aso.icann.org). The December 2019 ASO AC scheduled teleconference will be held in 1 week at the following time: 12:00 PM UTC on Wednesday, 4 December 2019 =========================================== Below you will find Zoom information to join the meeting. The call will be opened 15 minutes prior to the teleconference to work out any potential technical issues. If you need to be called, send the following information DIRECTLY to ASO Secretariat < secretariat(a)aso.icann.org > - country in which you are located - country code (separate from your own telephone number) - telephone number ** DO NOT SUBMIT PERSONAL INFORMATION IN THIS LIST PUBLICLY ARCHIVED LIST ** When sending in your contact details please verify that they are correct and include the three separate pieces of information specified above. ===== ASO AC 2019 Teleconference Wednesday 4 December 2019 12:00 pm (NOON) | UTC | 2 hrs Join Zoom Meeting https://apnic.zoom.us/j/262407364 Meeting ID: 262 407 364 Find your local number: https://zoom.us/u/abv6v2k00E Regards German Valdez ASO Secretariat

13 13

ASO AC Chair Election Schedule
by German Valdez 29 Nov '19

29 Nov '19

As per action item: New Action Item 191113-9: GV to circulate the draft ASO AC Chair Election timeline and to ask those regions that have not yet appointed members to do so as soon as possible. The ASO AC Chair election time is prescribed in our procedures section 4.4 but I'd like to highlight the following key points: - Nomination Call will be made on December 1st. - Persons who will be members of the 2020 ASO AC are eligible. - Self nominations are permitted. - All nominations should be seconded. - By procedures the election process will be conducted in the AC-INTERNAL list - Confirmation of each nominee's participation should be posted to the AC-INTERNAL list by December 31st. - Details of the election schedule should be agreed upon in next week's teleconference (4 December). The topic will be added to the agenda. - Election can't be open more than 7 calendar days. - January teleconference should respond to the election days so we have a elected 2020 chair on place. I understand Martin Hannigan and Mike Silber will be the 2 new ASO AC members for 2020 and are now subscribed. Please advise if I'm mistaken on this matter Any question please let me know. Regards German Valdez == 4.4. Procedure for Election of ASO AC Chair and Vice Chairs 4.4.1. Chair and Vice-chair Term Limits The chair and vice-chairs are selected for a term of one year. The chair and vice-chairs terms will extend through the first meeting of the new year if a new chair has not been selected. The chair will be ineligible to serve as chair for one year after completing five consecutive one year terms. The Chair will be ineligible to serve as vice-chair for one year after completing one or more one year terms. The vice-chairs will be ineligible to serve as vice-chair for one year after completing five consecutive one year terms. Fractional terms of 6 months or longer will be counted a completing a one year term. 4.4.2. Election of Chair A person who is or will be a member of the ASO AC in a particular year is: – eligible to become Chair in that year provided he or she has not exceeded the term limit in section 4.4.1. – notwithstanding the fact that the procedure for electing the Chair begins during the preceding year. 4.4.3. Appointment of Vice Chairs The newly elected Chair shall appoint two ASO AC members to be Vice Chairs. To be appointed, each of the appointees shall: (a) First, accept the appointment; and (b) Be from a different region to the other appointee and to the Chair; and (c) has not exceeded the term limit in section 4.4.1. 4.4.4. Election Procedure for Chair (a) The Secretary of the NRO EC shall oversee the conduct of the election. (b) Nominations for the positions of Chair for a particular year shall be posted on a private ASO AC mailing list no earlier than 00:00 UTC on 1 December and no later than 24:00 UTC on 14 December of the preceding year. Self-nominations are allowed. Nominations must be seconded by another eligible voter. Confirmation of interest from nominated candidates must be posted on a private ASO AC mailing list no later than 31 December at 24:00 UTC. (c) At its December meeting, the council shall establish the days and times for the opening and closing of the polls for the purpose of electing the chair of the council. The polls shall not be kept open for more than seven (7) calendar days. Within three (3) calendar days after the polls have closed, the winner of the election will be announced. Records of how each AC member voted will be kept secret. The candidate receiving the most votes is elected Chair. (d) In the event of a tie, there shall be a second round of electronic voting, in which the candidates are those who tied for first place during the first round. The list of candidates and the days and times of the opening and closing of the polls shall be announced. 4.4.5. Casual Vacancy If the Chair resigns or is removed from his or her position on the ASO AC at any time during the term, the Vice Chairs shall designate one of them as the acting Chair, as between themselves, within 7 days. In the absence of agreement between the two Vice Chairs, the acting Chair shall be decided by lot within 7 days. An election to fill the position of the Chair for the remaining term shall be completed within 30 days of the casual vacancy occurring. The election shall be overseen by the NRO Secretary.--

3 2

Re: [AC-DISCUSS] Changes AC-DISCUSS List
by German Valdez 28 Nov '19

28 Nov '19

Two new additions Martin Hannigan - ARIN 2020 ASO AC representative Mike Silber - AFRINIC 2020 ASO AC representative Regards German On 16/11/19, 2:25 pm, "ac-discuss-bounces(a)aso.icann.org on behalf of German Valdez" <ac-discuss-bounces(a)aso.icann.org on behalf of german(a)apnic.net> wrote: Dear ASO AC FYI, here are some recent changes to this list - With the recent departure of Axel Pawlik as RIPE NCC CEO, kaveh Ranjbar is now subscribed to the list - Eddy Kayihura new AFRINIC CEO is now in the list - By request of Paul Wilson, Sunny Chendi APNIC Policy Manager has now posting privileges. Regards German _______________________________________________ AC-DISCUSS mailing list - Workspace for ASO AC operations. Posting is restricted, archive is publicly available. AC-DISCUSS(a)aso.icann.org https://aso.icann.org/mailman/listinfo/ac-discuss

4 3

Re: [AC-DISCUSS] Meeting Invitation: ASO AC Teleconference Wednesday 4 December 2019 at 12:00 PM (NOON)
by Jorge Villa 27 Nov '19

27 Nov '19

Hi German, I plan to attend via Zoom, as usual. Regards, Jorge El 11/27/19 8:28 a. m., "German Valdez" <ac-discuss-bounces(a)aso.icann.org en nombre de german(a)apnic.net> escribió: Dear ASO AC Please R.S.V.P to the list AC-DISCUSS list (ac-discuss(a)aso.icann.org). The December 2019 ASO AC scheduled teleconference will be held in 1 week at the following time: 12:00 PM UTC on Wednesday, 4 December 2019 =========================================== Below you will find Zoom information to join the meeting. The call will be opened 15 minutes prior to the teleconference to work out any potential technical issues. If you need to be called, send the following information DIRECTLY to ASO Secretariat < secretariat(a)aso.icann.org > - country in which you are located - country code (separate from your own telephone number) - telephone number ** DO NOT SUBMIT PERSONAL INFORMATION IN THIS LIST PUBLICLY ARCHIVED LIST ** When sending in your contact details please verify that they are correct and include the three separate pieces of information specified above. ===== ASO AC 2019 Teleconference Wednesday 4 December 2019 12:00 pm (NOON) | UTC | 2 hrs Join Zoom Meeting https://apnic.zoom.us/j/262407364 Meeting ID: 262 407 364 Find your local number: https://zoom.us/u/abv6v2k00E Regards German Valdez ASO Secretariat _______________________________________________ AC-DISCUSS mailing list - Workspace for ASO AC operations. Posting is restricted, archive is publicly available. AC-DISCUSS(a)aso.icann.org https://aso.icann.org/mailman/listinfo/ac-discuss

1 0

Minutes and Action Items ASO AC Teleconference 13 November
by Susannah Gray 27 Nov '19

27 Nov '19

Dear ASO AC, Please find attached the minutes from yesterday's teleconference. A list of the open action items can be found below: - New Action Item 191113-1: ALL to review the notes from the ICANN 66 closed working session and provide feedback, questions and additional comments on the Seat 9/10 Election procedures. - New Action Item 191113-2: AS to develop a timeline and process for the items outlined in Action Item 191113-1. - New Action Item 191113-3: AS/GV to inform the ASO AC of sessions of interest to the Numbers community at ICANN 67 as soon as possible. - New Action Item 191113-4: AS to lead the discussion on the ICANN 67 ASO AC session agenda and scheduling over the next three teleconferences. - New Action Item 191113-5: HC to circulate the Draft 2019 ASO AC Work Plan Activity Review before the December teleconference. - New Action Item 191113-6: LL to circulate the draft 2020 ASO AC Work Plan before the December Teleconference for finalization in January when the new ASO AC is in place. - New Action Item 191113-7: AS to circulate the draft Annual Transparency Review before the December Teleconference. - New Action Item 191113-8: Secretariat to set up a Confluence site for the ASO AC. - New Action Item 191113-9: GV to circulate the draft ASO AC Chair Election timeline and to ask those regions that have not yet appointed members to do so as soon as possible. - Action 191002-01: GV to open a support ticket with Zoom regarding the recurring issue of no microphone option being available for some users upon joining and report back to the ASO AC on progress. - Action Item 190904-3 AS to suggest the term to use to replace the references to the AC-COORD list in the ASO procedures. The wording should match the description of the AC-DISCUSS mailing list on the ASO website Kind regards, Susannah -- Susannah Gray NRO Secretariat Support www.nro.net

2 1

Re: [AC-DISCUSS] ASO AC Operating Procedures Updated with Rec #9 Text
by German Valdez 20 Nov '19

20 Nov '19

Excellent thank you German From: <ac-discuss-bounces(a)aso.icann.org> on behalf of Susannah Gray <susannah(a)apnic.net> Date: Wednesday, 20 November 2019 at 1:45 am To: "ac-discuss(a)aso.icann.org" <ac-discuss(a)aso.icann.org> Subject: [AC-DISCUSS] ASO AC Operating Procedures Updated with Rec #9 Text Dear ASO AC, Section 4.4 of the ASO Operating Procedures has been updated with the approved text as per Recommendation #9: https://aso.icann.org/documents/operational-documents/operating-procedures-… The Recommendation table on the NRO website has also been updated to show that all actions associated with this Recommendation are now complete: https://www.nro.net/accountability/aso-and-icann-accountability/independent… Regards, Susannah -- Susannah Gray NRO Secretariat Support www.nro.net<http://www.nro.net>

2 1

ASO AC Operating Procedures Updated with Rec #9 Text
by Susannah Gray 20 Nov '19

20 Nov '19

Dear ASO AC, Section 4.4 of the ASO Operating Procedures has been updated with the approved text as per Recommendation #9: https://aso.icann.org/documents/operational-documents/operating-procedures-… The Recommendation table on the NRO website has also been updated to show that all actions associated with this Recommendation are now complete: https://www.nro.net/accountability/aso-and-icann-accountability/independent… Regards, Susannah -- Susannah Gray NRO Secretariat Support www.nro.net<http://www.nro.net>

1 0

Changes AC-DISCUSS List
by German Valdez 17 Nov '19

17 Nov '19

Dear ASO AC FYI, here are some recent changes to this list - With the recent departure of Axel Pawlik as RIPE NCC CEO, kaveh Ranjbar is now subscribed to the list - Eddy Kayihura new AFRINIC CEO is now in the list - By request of Paul Wilson, Sunny Chendi APNIC Policy Manager has now posting privileges. Regards German

2 1