- Procedures - aso-apps-2.ripe.net

ASO-AC Procedures Review Team Meeting 01 July 2022-NOTES
by Laureana Pavon 04 Jul '22

04 Jul '22

Hi all, Please find attached the notes I prepared after Friday's meeting. Best regards, Laureana

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Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members
by herve.clement＠orange.com 30 Jun '22

30 Jun '22

2020 😉 Orange Restricted De : CLEMENT Herve INNOV/NET Envoyé : jeudi 30 juin 2022 23:29 À : procedures(a)aso.icann.org Objet : RE: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members Dear all, To prepare our tomorrow meeting I’ve inserted in the procedure wikipage: * The link to the ASO AC operating procedures * The link to Kevin’s last year modification for the § 6 “Global Policy Development” * The content of a mail Narani Nimpuno has sent in 2000 suggesting modifications for the ICANN Board election. Speaking to you tomorrow 😊 Hervé Orange Restricted De : Procedures <procedures-bounces(a)aso.icann.org<mailto:procedures-bounces@aso.icann.org>> De la part de German Valdez Aviles Envoyé : mardi 14 juin 2022 05:45 À : Ricardo Patara <patara(a)registro.br<mailto:patara@registro.br>>; procedures(a)aso.icann.org<mailto:procedures@aso.icann.org> Objet : Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members Sorry, direct link to the new section https://asowiki.atlassian.net/l/c/jCnnUJLD regards German From: German Valdez Aviles <german(a)apnic.net<mailto:german@apnic.net>> Date: Tuesday, 14 June 2022 at 1:44 pm To: Ricardo Patara <patara(a)registro.br<mailto:patara@registro.br>>, procedures(a)aso.icann.org<mailto:procedures@aso.icann.org> <procedures(a)aso.icann.org<mailto:procedures@aso.icann.org>> Subject: Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members Hi As suggested I created a section in the private page in the ASO wiki to start working in procedures review. Let me know if you’d like to start to populate the section with any document. You have edit privileges so should able as well to modify it Regards German From: Procedures <procedures-bounces(a)aso.icann.org<mailto:procedures-bounces@aso.icann.org>> on behalf of Ricardo Patara <patara(a)registro.br<mailto:patara@registro.br>> Date: Wednesday, 1 June 2022 at 11:55 pm To: procedures(a)aso.icann.org<mailto:procedures@aso.icann.org> <procedures(a)aso.icann.org<mailto:procedures@aso.icann.org>> Subject: Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members Hi. Another topic. I think it should useful to have a section in the Wiki for this work. Right? If agreed, we can ask German to make that thanks On 31/05/22 09:25, herve.clement(a)orange.com<mailto:herve.clement@orange.com> wrote: > Dear Ricardo, James, > > Thanks for your proposals. > I tend to agree with you and a complete review would be useful. > We can take the opportunity of this initiative energy to go as far as we can. > And a remark: yes the quorum issue is solved; I've mentioned it to illustrate my powerpoint and present topics we've discussed. > > Tomorrow we can present this first list of topics and actions: > - review the discussion we had 2 years ago, or so, about some proposed reviews that didn't move forward (I will send to the group these discussions) > And more specifically: > - Questions around voting processes (adding the concern brought by German) > - In-person meetings impossibilities are not taken into account enough > - adjust the references in our procedures pointing to MoU. And also remove broken references for templates we never had > - add a discussion to review our selection process. Specifically regarding responsibilities of the AC and IC/QRC, timing and agenda preparation > > I suspect that if we decide to deal with all these previous topics we'll have to redefine the structure of the text. > So to optimize the time needed: > - List and review all activities individually and collectively (minimise overlaps) > > Do we propose to answer this last point for our July meeting ? > > Kind regards > > Hervé > > > > Orange Restricted > > -----Message d'origine----- > De : Procedures <procedures-bounces(a)aso.icann.org<mailto:procedures-bounces@aso.icann.org>> De la part de Ricardo Patara > Envoyé : lundi 30 mai 2022 21:54 > À : procedures(a)aso.icann.org<mailto:procedures@aso.icann.org> > Objet : Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members > > Hi Everyone. Hope you are all fine. > > I was thinking that we could start discussing a bit about our goals. > > Reading Hervé slides we have: > > - Questions around voting processes > (in this we could add the concern brought by German) > > - In-person meetings impossibilities are not taken into account enough > > - 2018 Quorum re-definition to solve the case where 3 representatives of > a particular RIR are unable to attend > > From the above, I think the last one (quorum) is already solved, right? > > "5.2. Quorum. > > [...] If all three ASO AC representatives from a particular region are unable to attend an ASO AC meeting, they can specifically request that the meeting is rescheduled, at least 24hrs before the start of the meeting. Unless such a rescheduling request has been received, a quorum of 4 regions will be accepted for the ASO AC meeting to proceed." > > Is this part we are considering or other part of the procedures? > > > And also: > > - Fix pointers to updated documents as the ASO MoU and ICANN bylaws Cf. Kevin’s last year proposal related to procedures section 6 (Global Policy Development) > > I was reading this document from Kevin and the discussion we had back them. > The proposed document tried to address the major "problems", i.e., adjust the references in our procedures pointing to MoU. And also remove broken references for templates we never had. > > But the discussions highlighted that the complete text in the procedure document was "bad". With grammar errors and sections being not very clear. > > The idea here would be a complete review and rewrite this section as whole. > > It think this is an important thing and would not demand considerable time from this group. > > > To that, I would add a discussion to review our selection process. > Specifically regarding responsibilities of the AC and IC/QRC, timing and > agenda preparation. > > thanks! > regards > > On 23/05/22 07:42, James Kennedy wrote: >> Hi, >> >> Thanks for creating this dedicated mailing list German, and for sharing >> the current procedures Herve. >> >> Couple of initial high-level thoughts\suggestions from my side: >> - List and review all activities individually and collectively (minimise >> overlaps) >> - A goal for our review: simplify the procedures where possible, both >> process and documentation wise >> >> Regards, >> James >> >> On Sun, May 22, 2022 at 5:46 PM <herve.clement(a)orange.com <mailto:herve.clement@orange.com%0b>>> <mailto:herve.clement@orange.com>> wrote: >> >> Dear German,____ >> >> __ __ >> >> Thanks for your help regarding the creation of this dedicated >> Procedures Review core team mailing. ____ >> >> __ __ >> >> I’ll try to summarize this week (if possible) the discussions we had >> within the ASO AC on that subject during the 2 or 3 last years.____ >> >> If everyone can in // have a look to the current procedures: ASO AC >> Operating Procedures | The Address Supporting Organization (ASO >> ICANN) >> <https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Faso.icann…>____ >> >> Our next monthly meeting is planned Wednesday 1^st June. ____ >> >> I don’t know if we will have time to define precisely at that date >> the precise scope of our work but can draw the first lines.____ >> >> __ __ >> >> Best regards____ >> >> __ __ >> >> Hervé ____ >> >> __ __ >> >> __ __ >> >> __ __ >> >> Orange Restricted____ >> >> *De :*Procedures <procedures-bounces(a)aso.icann.org <mailto:procedures-bounces@aso.icann.org%0b>>> <mailto:procedures-bounces@aso.icann.org>> *De la part de* German >> Valdez Aviles >> *Envoyé :* vendredi 20 mai 2022 16:38 >> *À :* procedures(a)aso.icann.org<mailto:procedures@aso.icann.org> <mailto:procedures@aso.icann.org> >> *Cc :* Kevin Blumberg <kevinb(a)thewire.ca <mailto:kevinb@thewire.ca>> >> *Objet :* [ASO-PROCEDURES] ASO Procedures Review Mailing List >> Created and Members____ >> >> __ __ >> >> Hi____ >> >> __ __ >> >> This is a new mailing list created for the review of the ASO >> Procedures____ >> >> __ __ >> >> Current members are____ >> >> __ __ >> >> Esteban Lescano – LACNIC____ >> >> Herve Clement - RIPE NCC____ >> >> James Kennedy - RIPE NCC____ >> >> Ricardo Patara – LACNIC____ >> >> Sander Steffann - RIPE NCC____ >> >> Saul Stein – AFRINIC____ >> >> Mike Silber – AFRINIC____ >> >> Laureana Pavon – Secretariat____ >> >> German Valdez - Secretariat____ >> >> __ __ >> >> The mailing list has a public archive and only members can submit to >> it.____ >> >> __ __ >> >> Please let me know of any further adjustment.____ >> >> __ __ >> >> Regards____ >> >> __ __ >> >> German____ >> >> _________________________________________________________________________________________________________________________ >> >> Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc >> pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler >> a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, >> Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. >> >> This message and its attachments may contain confidential or privileged information that may be protected by law; >> they should not be distributed, used or copied without authorisation. >> If you have received this email in error, please notify the sender and delete this message and its attachments. >> As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. >> Thank you. >> >> -- >> Procedures mailing list >> Procedures(a)aso.icann.org<mailto:Procedures@aso.icann.org> <mailto:Procedures@aso.icann.org> >> https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Faso.icann… >> <https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Faso.icann…> >> >> > -- Procedures mailing list Procedures(a)aso.icann.org<mailto:Procedures@aso.icann.org> https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Faso.icann… _________________________________________________________________________________________________________________________ Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. This message and its attachments may contain confidential or privileged information that may be protected by law; they should not be distributed, used or copied without authorisation. If you have received this email in error, please notify the sender and delete this message and its attachments. As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. Thank you.

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ASO Procedures Review Mailing List Created and Members
by German Valdez Aviles 30 Jun '22

30 Jun '22

Hi This is a new mailing list created for the review of the ASO Procedures Current members are Esteban Lescano – LACNIC Herve Clement - RIPE NCC James Kennedy - RIPE NCC Ricardo Patara – LACNIC Sander Steffann - RIPE NCC Saul Stein – AFRINIC Mike Silber – AFRINIC Laureana Pavon – Secretariat German Valdez - Secretariat The mailing list has a public archive and only members can submit to it. Please let me know of any further adjustment. Regards German

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ASO Procedures Review Group Teleconference
by German Valdez Aviles 23 Jun '22

23 Jun '22

German Valdez is inviting you to a scheduled Zoom meeting. Topic: ASO Procedures Review Group Time: Jul 1, 2022 12:00 PM Universal Time UTC Join with the meeting link: https://apnic.zoom.us/j/99898520550?pwd=SWJPdWFEUjE1NUJFYnMxVnVzQVpyUT09 Meeting ID: 998 9852 0550 Password: 267320 If you wish to join by a Phone Call, please find your local number: https://apnic.zoom.us/u/ab2TQoXE6A

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Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members
by herve.clement＠orange.com 22 Jun '22

22 Jun '22

Dear all, Would it be possible to set up a Doodle for the below proposed meeting ? thanks 😊 Hervé Orange Restricted De : CLEMENT Herve INNOV/NET Envoyé : jeudi 16 juin 2022 14:34 À : 'Sander Steffann' <sander(a)steffann.nl> Cc : Ricardo Patara <patara(a)registro.br>; German Valdez Aviles <german(a)apnic.net>; procedures(a)aso.icann.org Objet : RE: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members Dear all, As James suggested, could be good to have a first one hour meeting next week to launch our work, define global goals and then specific dedicated tasks. German, could you set up a Doodle for that ? (thanks 😊) My availabilities (UTC) Tuesday (21st): from 7 AM to 4 PM Wednesday: from 7 AM to 2 PM Thursday: 7-8 AM Friday: from 7 AM to 10 AM Thanks 😊 Hervé -----Message d'origine----- De : Sander Steffann <sander(a)steffann.nl<mailto:sander@steffann.nl>> Envoyé : mercredi 15 juin 2022 11:00 À : CLEMENT Herve INNOV/NET <herve.clement(a)orange.com<mailto:herve.clement@orange.com>> Cc : Ricardo Patara <patara(a)registro.br<mailto:patara@registro.br>>; German Valdez Aviles <german(a)apnic.net<mailto:german@apnic.net>>; procedures(a)aso.icann.org<mailto:procedures@aso.icann.org> Objet : Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List Created and Members Hi all! Just to let you know that I am following this! I'm just traveling too much and getting overloaded a bit, so I'm not responding very often. But: I'm here! Cheers, Sander > On 15 Jun 2022, at 11:57, <herve.clement(a)orange.com<mailto:herve.clement@orange.com>> <herve.clement(a)orange.com<mailto:herve.clement@orange.com>> wrote: > > Thanks German! > > Will start proposing a roadmap before the end of this week. > > Kind regards > > Hervé > > > Orange Restricted > > -----Message d'origine----- > De : Procedures <procedures-bounces(a)aso.icann.org<mailto:procedures-bounces@aso.icann.org>> De la part de > Ricardo Patara via Procedures Envoyé : mardi 14 juin 2022 14:47 À : > German Valdez Aviles <german(a)apnic.net<mailto:german@apnic.net>>; procedures(a)aso.icann.org<mailto:procedures@aso.icann.org> > Objet : Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List > Created and Members > > thanks German! > > regards, > > On 14/06/22 00:44, German Valdez Aviles wrote: >> Hi >> >> As suggested I created a section in the private page in the ASO wiki >> to start working in procedures review. >> >> Let me know if you’d like to start to populate the section with any >> document. >> >> You have edit privileges so should able as well to modify it >> >> Regards >> >> German >> >> *From: *Procedures <procedures-bounces(a)aso.icann.org<mailto:procedures-bounces@aso.icann.org>> on behalf of >> Ricardo Patara <patara(a)registro.br<mailto:patara@registro.br>> >> *Date: *Wednesday, 1 June 2022 at 11:55 pm >> *To: *procedures(a)aso.icann.org<mailto:*procedures@aso.icann.org> <procedures(a)aso.icann.org<mailto:procedures@aso.icann.org>> >> *Subject: *Re: [ASO-PROCEDURES] ASO Procedures Review Mailing List >> Created and Members >> >> Hi. >> >> Another topic. >> I think it should useful to have a section in the Wiki for this work. Right? >> >> If agreed, we can ask German to make that >> >> thanks >> >> On 31/05/22 09:25, herve.clement(a)orange.com<mailto:herve.clement@orange.com> wrote: >>> Dear Ricardo, James, >>> >>> Thanks for your proposals. >>> I tend to agree with you and a complete review would be useful. >>> We can take the opportunity of this initiative energy to go as far as we can. >>> And a remark: yes the quorum issue is solved; I've mentioned it to illustrate my powerpoint and present topics we've discussed. >>> >>> Tomorrow we can present this first list of topics and actions: >>> - review the discussion we had 2 years ago, or so, about some >>> proposed reviews that didn't move forward (I will send to the group these discussions) And more specifically: >>> - Questions around voting processes (adding the concern brought >>> by >>> German) >>> - In-person meetings impossibilities are not taken into account >>> enough >>> - adjust the references in our procedures pointing to MoU. And >>> also remove broken references for templates we never had >>> - add a discussion to review our selection process. Specifically >>> regarding responsibilities of the AC and IC/QRC, timing and agenda >>> preparation >>> >>> I suspect that if we decide to deal with all these previous topics we'll have to redefine the structure of the text. >>> So to optimize the time needed: >>> - List and review all activities individually and collectively >>> (minimise overlaps) >>> >>> Do we propose to answer this last point for our July meeting ? >>> >>> Kind regards >>> >>> Hervé >>> >>> >>> >>> Orange Restricted >>> >>> -----Message d'origine----- >>> De : Procedures <procedures-bounces(a)aso.icann.org<mailto:procedures-bounces@aso.icann.org>> De la part de >>> Ricardo Patara Envoyé : lundi 30 mai 2022 21:54 À : >>> procedures(a)aso.icann.org<mailto:procedures@aso.icann.org> Objet : Re: [ASO-PROCEDURES] ASO Procedures >>> Review Mailing List Created and Members >>> >>> Hi Everyone. Hope you are all fine. >>> >>> I was thinking that we could start discussing a bit about our goals. >>> >>> Reading Hervé slides we have: >>> >>> - Questions around voting processes >>> (in this we could add the concern brought by German) >>> >>> - In-person meetings impossibilities are not taken into account >>> enough >>> >>> - 2018 Quorum re-definition to solve the case where 3 >>> representatives of >>> a particular RIR are unable to attend >>> >>> From the above, I think the last one (quorum) is already solved, right? >>> >>> "5.2. Quorum. >>> >>> [...] If all three ASO AC representatives from a particular region >>> are unable to attend an ASO AC meeting, they can specifically >>> request that the meeting is rescheduled, at least 24hrs before the >>> start of the meeting. Unless such a rescheduling request has been >>> received, a quorum of 4 regions will be accepted for the ASO AC >> meeting to proceed." >>> >>> Is this part we are considering or other part of the procedures? >>> >>> >>> And also: >>> >>> - Fix pointers to updated documents as the ASO MoU and ICANN bylaws >>> Cf. Kevin’s last year proposal related to procedures section 6 >>> (Global Policy Development) >>> >>> I was reading this document from Kevin and the discussion we had back them. >>> The proposed document tried to address the major "problems", i.e., adjust the references in our procedures pointing to MoU. And also remove broken references for templates we never had. >>> >>> But the discussions highlighted that the complete text in the procedure document was "bad". With grammar errors and sections being not very clear. >>> >>> The idea here would be a complete review and rewrite this section as whole. >>> >>> It think this is an important thing and would not demand considerable time from this group. >>> >>> >>> To that, I would add a discussion to review our selection process. >>> Specifically regarding responsibilities of the AC and IC/QRC, timing >>> and agenda preparation. >>> >>> thanks! >>> regards >>> >>> On 23/05/22 07:42, James Kennedy wrote: >>>> Hi, >>>> >>>> Thanks for creating this dedicated mailing list German, and for >>>> sharing the current procedures Herve. >>>> >>>> Couple of initial high-level thoughts\suggestions from my side: >>>> - List and review all activities individually and collectively >>>> (minimise >>>> overlaps) >>>> - A goal for our review: simplify the procedures where possible, >>>> both process and documentation wise >>>> >>>> Regards, >>>> James >>>> >>>> On Sun, May 22, 2022 at 5:46 PM <herve.clement(a)orange.com >>>> <mailto:herve.clement@orange.com <mailto:herve.clement@orange.com<mailto:herve.clement@orange.com%20%3cmailto:herve.clement@orange.com>>>> wrote: >>>> >>>> Dear German,____ >>>> >>>> __ __ >>>> >>>> Thanks for your help regarding the creation of this dedicated >>>> Procedures Review core team mailing. ____ >>>> >>>> __ __ >>>> >>>> I’ll try to summarize this week (if possible) the discussions >>>> we had >>>> within the ASO AC on that subject during the 2 or 3 last >>>> years.____ >>>> >>>> If everyone can in // have a look to the current procedures: >>>> ASO AC >>>> Operating Procedures | The Address Supporting Organization (ASO >>>> ICANN) >>>> >>>> <https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2F >>>> as >>>> o.icann.org%2Fdocuments%2Foperational-documents%2Foperating-procedu >>>> re >>>> s-of-the-address-council-of-the-address-supporting-organization%2F& >>>> am >>>> p;data=05%7C01%7C%7C51825a04bfd54e13b4a308da43d656dc%7C127d8d0d7ccf >>>> 47 >>>> 3dab096e44ad752ded%7C0%7C0%7C637896885556138976%7CUnknown%7CTWFpbGZ >>>> sb >>>> 3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0% >>>> 3D >>>> %7C1000%7C%7C%7C&sdata=f0elKv9MULNIPmCdhMdGrJS55VJmDlY89lyOAiQL >>>> 7S >>>> M%3D&reserved=0 >> <https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fas >> o >> .icann.org%2Fdocuments%2Foperational-documents%2Foperating-procedures >> - >> of-the-address-council-of-the-address-supporting-organization%2F& >> d >> ata=05%7C01%7C%7C51825a04bfd54e13b4a308da43d656dc%7C127d8d0d7ccf473da >> b >> 096e44ad752ded%7C0%7C0%7C637896885556138976%7CUnknown%7CTWFpbGZsb3d8e >> y >> JWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C10 >> 0 >> 0%7C%7C%7C&sdata=f0elKv9MULNIPmCdhMdGrJS55VJmDlY89lyOAiQL7SM%3D&a >> m >> p;reserved=0>>____ >>>> >>>> Our next monthly meeting is planned Wednesday 1^st June. ____ >>>> >>>> I don’t know if we will have time to define precisely at that >>>> date >>>> the precise scope of our work but can draw the first >>>> lines.____ >>>> >>>> __ __ >>>> >>>> Best regards____ >>>> >>>> __ __ >>>> >>>> Hervé ____ >>>> >>>> __ __ >>>> >>>> __ __ >>>> >>>> __ __ >>>> >>>> Orange Restricted____ >>>> >>>> *De :*Procedures <procedures-bounces(a)aso.icann.org >>>> <mailto:procedures-bounces@aso.icann.org >> <mailto:procedures-bounces@aso.icann.org>>> *De la part de* German >>>> Valdez Aviles >>>> *Envoyé :* vendredi 20 mai 2022 16:38 >>>> *À :* procedures(a)aso.icann.org<mailto:procedures@aso.icann.org> >>>> <mailto:procedures@aso.icann.org <mailto:procedures@aso.icann.org<mailto:procedures@aso.icann.org%20%3cmailto:procedures@aso.icann.org>>> >>>> *Cc :* Kevin Blumberg <kevinb(a)thewire.ca >>>> <mailto:kevinb@thewire.ca <mailto:kevinb@thewire.ca<mailto:kevinb@thewire.ca%20%3cmailto:kevinb@thewire.ca>>>> >>>> *Objet :* [ASO-PROCEDURES] ASO Procedures Review Mailing List >>>> Created and Members____ >>>> >>>> __ __ >>>> >>>> Hi____ >>>> >>>> __ __ >>>> >>>> This is a new mailing list created for the review of the ASO >>>> Procedures____ >>>> >>>> __ __ >>>> >>>> Current members are____ >>>> >>>> __ __ >>>> >>>> Esteban Lescano – LACNIC____ >>>> >>>> Herve Clement - RIPE NCC____ >>>> >>>> James Kennedy - RIPE NCC____ >>>> >>>> Ricardo Patara – LACNIC____ >>>> >>>> Sander Steffann - RIPE NCC____ >>>> >>>> Saul Stein – AFRINIC____ >>>> >>>> Mike Silber – AFRINIC____ >>>> >>>> Laureana Pavon – Secretariat____ >>>> >>>> German Valdez - Secretariat____ >>>> >>>> __ __ >>>> >>>> The mailing list has a public archive and only members can >>>> submit to >>>> it.____ >>>> >>>> __ __ >>>> >>>> Please let me know of any further adjustment.____ >>>> >>>> __ __ >>>> >>>> Regards____ >>>> >>>> __ __ >>>> >>>> German____ >>>> >>>> >>>> ___________________________________________________________________ >>>> __ ____________________________________________________ >>>> >>>> Ce message et ses pieces jointes peuvent contenir des >>>> informations confidentielles ou privilegiees et ne doivent donc >>>> pas etre diffuses, exploites ou copies sans autorisation. Si >>>> vous avez recu ce message par erreur, veuillez le signaler >>>> a l'expediteur et le detruire ainsi que les pieces jointes. >>>> Les messages electroniques etant susceptibles d'alteration, >>>> Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. 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Si vous avez recu ce message > par erreur, veuillez le signaler a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. 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Si vous avez recu ce message par erreur, veuillez le signaler a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. This message and its attachments may contain confidential or privileged information that may be protected by law; they should not be distributed, used or copied without authorisation. If you have received this email in error, please notify the sender and delete this message and its attachments. As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. Thank you.

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Schulze methodology
by German Valdez Aviles 26 May '22

26 May '22

Hi All I’d like to raise for your consideration the use of the Schulze methodology in the selection process. While the Schulze method could provide good results when multiples candidates are running, it should have a bigger universe of voters to have the desired effects. With only 15 or less voters I question the value of having such method for election. Furthermore, I have the feeling that it’s not well understood by many ASO AC members and this has led to question the validity of the results in the last Seat 9 election (at least by one of the ASO AC Members) even though the secretariat drafted a step by step and explanative report of the calculations . One final point, it’s that the current procedure based on the Schulze methodology doesn’t offer a fair process to break a tie. The current process request a random process to select the winner (it doesn’t specify what random process to use). But that’s it’s my humble opinion 😊 However if the committee would like to keep it I’d like to have the opportunity to know early in the process. So far the secretariat calculate the results manually (with deep review of the calculations) and rely in third party online calculators to validate the results. As you could see is not an ideal situation so I’d like to raise to the NRO EC to budget for next year a RIR in-house or external certifiable consultant solution that could elaborate an online program that could tabulate the ranking preference based on the Schulze method and include some random process to break a possible tie (which could happen given the limited number of voters and candidates). This could bring more trust and reliable results in the calculation of a winner in future elections. This is just a mere observation from the Secretariat perspective for your consideration. Regards German

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Alignment ICANN Bylaws
by German Valdez Aviles 25 May '22

25 May '22

Hi One aspect to consider in the review of the new procedures is to align the timelines with some changes made in the iCANN bylaws. In theory our appointments should be made 6 months before the start of the term This is stated in section 7.8.d of the ICANN Bylaws. This was updated once ICANN adopted the concept of the Empowered Community. Likewise our timeline should include the notification of the election results to the Empowered Community Administration Representative, that’s add around one week before we can actually make an official announcement of the election results which it must be vetted by this group. I know, it’s one of many aspect to bear in mind. I’m attaching the text of the section 7.8.d below. Looking forward to keeping the discussion going and have a draft document in the coming months. Regards German -- (d) At least six months before the date specified for the commencement of the term as specified in Section 7.8(a)(iv) through Section 7.8(a)(vi) above, any Supporting Organization or the At-Large Community entitled to nominate a Director for a Seat with a term beginning that year shall give the EC Administration (with a copy to the Secretary and the Decisional Participants) written notice of its nomination of Directors for seats with terms beginning at the conclusion of the annual meeting, and the EC Administration shall promptly provide the Secretary (with a copy to the Decisional Participants) with written notice of the designation of those Directors. All such notices shall be posted promptly to the Website.

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