- AC-DISCUSS - aso-apps-2.ripe.net

Tripti Sinha RE: NomCom Rebalancing - by 30th June 2023
by herve.clement＠orange.com 22 Jun '23

22 Jun '23

Dear all, I think I've not shared yet this letter from Tripti Sinha, chair of the ICANN Board of Directors, requesting feedback on the question of rebalancing the Nominating Committee (NomCom). As noted in the letter, the ICANN Board wishes to engage with the community to understand the community's views on this topic. The Board is specifically seeking input on the following questions: 1. What does it mean to have a balanced NomCom at a point in time? For example, what criteria would you apply to measure or assess whether the NomCom is balanced? And further, how can one test whether or not the NomCom is balanced? 2. Do you support the view that the current composition of the NomCom needs to be rebalanced? Please explain why or why not. 3. How frequently does the balance need to be measured or assessed? 4. How do you suggest that the NomCom's composition be rebalanced? 5. Who should conduct this work, and how should it be conducted? 6. How would your community group prioritize consideration of this issue within your planning efforts? The letter includes additional background on the work to date on this topic, including by the NomCom Review Implementation Working Group that was set up to implement the outcomes of the Second NomCom Review (see https://www.icann.org/resources/pages/correspondence for each of the letters sent to all 21 SOAC leaders). In addition, on 25 May 2023, the Chair of the Board's Organizational Effectiveness Committee, Katrina Sataki, and members of ICANN org's Reviews Support & Accountability team gave a presentation to the GNSO Council that covered the present structure of NomCom, a brief history of the rebalancing matter and forthcoming actions. As such, you may find the presentation<https://gnso.icann.org/sites/default/files/policy/2023/presentation/present…> and the recording<https://icann.zoom.us/rec/share/7pSQ37mSB5wGz8-msQS2PDpzhQ6VdJQISm2SYmWKwfF…> (from 00:14:10 - 00:31:38) helpful in discussing any planned feedback with your members. Best regards Hervé Orange Restricted ____________________________________________________________________________________________________________ Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. This message and its attachments may contain confidential or privileged information that may be protected by law; they should not be distributed, used or copied without authorisation. If you have received this email in error, please notify the sender and delete this message and its attachments. As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. Thank you.

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Re: Meeting Reminder: ASO AC Teleconference Wednesday 5 July 2023 at 12:00 PM UTC (Noon)
by Jorge Villa 21 Jun '23

21 Jun '23

Hi German, I plan to attend via Zoom, as usual. Regards, Jorge De: German Valdez Aviles <german(a)apnic.net> Fecha: miércoles, 21 de junio de 2023, 7:00 a. m. Para: "ac-discuss(a)aso.icann.org" <ac-discuss(a)aso.icann.org> Asunto: [AC-DISCUSS] Meeting Reminder: ASO AC Teleconference Wednesday 5 July 2023 at 12:00 PM UTC (Noon) Dear ASO AC Please R.S.V.P to the list AC-DISCUSS list (ac-discuss(a)aso.icann.org) The July 2023 ASO AC scheduled teleconference will be held in 2 weeks at the following time: 12:00 PM UTC on Wednesday, 5 July 2023 =========================================== Below you will find Zoom information to join the meeting. The call will be opened 15 minutes prior to the teleconference to work out any potential technical issues. If you need to be called, send the following information DIRECTLY to the ASO Secretariat < secretariat(a)aso.icann.org > - country in which you are located - country code (separate from your own telephone number) - telephone number ** DO NOT SUBMIT PERSONAL INFORMATION IN THIS PUBLICLY ARCHIVED LIST ** When sending in your contact details please verify that they are correct and include the three separate pieces of information specified above. Zoom Details: Topic: 2023 ASO AC Teleconferences Time: July, 2023 12:00 PM Universal Time UTC Join with the meeting link: https://apnic.zoom.us/j/94441429335?pwd=M0hEWmpzVTF4dlZ5S1lpUXJjOWorUT09 Meeting ID: 944 4142 9335 Password: 739543 If you wish to join by a Phone Call, please find your local number: https://apnic.zoom.us/u/adzjwY7j60 _______________________________________________ AC-DISCUSS mailing list -- ac-discuss(a)aso.icann.org - Workspace for ASO AC operations. Posting is restricted, archive is publicly available. To unsubscribe send an email to ac-discuss-leave(a)aso.icann.org %(web_page_url)slistinfo%(cgiext)s/%(_internal_name)s

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Re: Draft Minutes: ASO AC 7 June 2023 Teleconference
by Jorge Villa 14 Jun '23

14 Jun '23

Excellent! De: <herve.clement(a)orange.com> Fecha: martes, 13 de junio de 2023, 6:25 p. m. Para: German Valdez Aviles <german(a)apnic.net>, "ac-discuss(a)aso.icann.org" <ac-discuss(a)aso.icann.org> Asunto: [AC-DISCUSS] Re: Draft Minutes: ASO AC 7 June 2023 Teleconference Dear all, As per New Action Item 230607-2 the draft of the voting section of the procedures has been finalized and I’ve just sent the attached document to the NRO EC for their review. Thanks for your contributions! Best regards Hervé Orange Restricted De : German Valdez Aviles <german(a)apnic.net> Envoyé : vendredi 9 juin 2023 08:53 À : ac-discuss(a)aso.icann.org Objet : [AC-DISCUSS] Draft Minutes: ASO AC 7 June 2023 Teleconference Dear ASO AC I’m attaching draft minutes of this week teleconference for your review. Here is an updated list of Open Actions New Action Item 230607-1: Nicole C. to check the APNIC 56 program to see which meetings the APNIC representatives to the AC may need to attend and share that information with Germán V. The goal is to see when additional slots can be scheduled during APNIC 56 (other than Monday 11 September, which is already reserved for the AC. New Action Item 230607-2: Esteban L. and James K. to finalize the draft of the voting section of the procedures (including the addition of a discussion phase prior to a re-vote in case of a tie). This should be completed and shared with the AC by next Monday, 12 June. New Action Item 230607-3: Ricardo P. to go over the documents of the sections of the procedures for which the review has already been completed and check for terminology consistency. New Action Item 230607-4: All members of the ASO AC to read the ICP-2 and include the ICP-2 review as an agenda item for the ASO AC’s upcoming meetings. New Action Item 230607-5: Germán V. will find out how the APNIC 56 registration fees will be handled, i.e., whether they will be waived. Updated Action Item 230313-1: Hervé C. to check with each RIR when a policy proposal is marked as global and whether it is vetted before it comes to the ASO AC. Also, to check what are the next steps once a policy is marked as global. Hervé C. to compile all the answers in a document and share it with the ASO AC. Regards German Valdez ____________________________________________________________________________________________________________ Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. This message and its attachments may contain confidential or privileged information that may be protected by law; they should not be distributed, used or copied without authorisation. If you have received this email in error, please notify the sender and delete this message and its attachments. As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. Thank you. _______________________________________________ AC-DISCUSS mailing list -- ac-discuss(a)aso.icann.org - Workspace for ASO AC operations. Posting is restricted, archive is publicly available. To unsubscribe send an email to ac-discuss-leave(a)aso.icann.org %(web_page_url)slistinfo%(cgiext)s/%(_internal_name)s

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ICP-2 Document
by German Valdez Aviles 09 Jun '23

09 Jun '23

Dear ASO AC As per open action from this week teleconference and for easy reference you can find the ICP-2 document here https://www.icann.org/resources/pages/new-rirs-criteria-2012-02-25-en <https://www.icann.org/resources/pages/new-rirs-criteria-2012-02-25-en> Regards German

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lacnic 39 report
by Ricardo Patara 07 Jun '23

07 Jun '23

Hello everyone. Bellow a report about last LACNIC event, 39th. During the teleconference, we can address specific points if needed. Regards, --------------------------------------------------------------------- Meeting took place in Merida/MX in hybrid format from May 8th to 12th. According to LACNIC, there were 857 attendees in person and 637 remotely. Hervé (ASO AC Chair) attended the meeting in person, and arranged informal conversation with ASO/AC members from the region as well as with LACNIC CEO. The LAC region Peering Forum and the RISE Conference were also held during the week. Tutorials covering IPv6, Secure Routing, RPKI, Geolocation and other topics were conducted on Monday and also on Friday. During the Policy Forum the following policy proposals were presented: - LAC-2020-6 v4: Modifications to the PDP. To adjust concept of abandoned proposal and editorial changes during last call. LAC-2022-3 v2: Managing Recovered Resources originally part of the Reserve for Critical Infrastructure. To instruct LACNIC about what to do with recovered resources originally allocated to Critical Infrastructure. LAC-2020-3 v5: Impact Analysis Is Mandatory. To make the Impact Analysis an obligatory item for the discussion process and to instruct LACNIC on when to publish them. LAC-2023-2 v1: S5-DNSREVERSO-IPv4-IPv6. To update current text about DNS reverse delegation including IPv6. LAC-2023-1 v1: Clarify Definition of Consensus. To clarify consensus in the policy discussion specially regarding new version of already presented proposals. The ASO/AC report was also presented during the Policy Forum session. The General Members Assembly was conducted and Oscar Robles presented justifications for a future fee schema review. At the closing session the LACNIC40, in conjunction with LACNIC2023, was announced and will take place in Fortaleza Brazil from the 2nd to 6th of next October.

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Draft Agenda: ASO AC 7 June 2023 Teleconference
by German Valdez Aviles 06 Jun '23

06 Jun '23

Dear ASO AC Here is the proposed agenda for this week teleconference for your review. Draft Agenda June 2023 ASO AC Teleconference Agenda 0. Welcome 1. Roll Call 2. Agenda Review 3. Review Open Actions 4. Approval Minutes a) 3 May 2023 Teleconference 5. ASO AC Second f2f Meeting Update 6. ASO AC Procedures Review Update 7. Updates a) LACNIC 39 Update b) RIPE 86 Update c) ICANN NomCom Update 8. AOB 9. Closed Session (IF NEEDED) 10. Adjourn Open Actions Updated Action Item 230313-1: Hervé C. to check with each RIR when a policy proposal is marked as global and whether it is vetted before it comes to the ASO AC. Also, to check what are the next steps once a policy is marked as global. Hervé C. to compile all the answers in a document and share it with the ASO AC. New Action Item 230503-1: Hervé C. to reply to the NRO EC that the venue selected for the second 2023 f2f ASO AC meeting is APNIC 56 (Kyoto). New Action Item 230503-2: All Procedures Review working groups to upload their texts to the wiki. All members of the AC to read the texts proposed for the different sections and provide comments on the wiki by 18 May. New Action Item 230503-3: Germán V. to look for the documents related to the calculations from when the AC decided to use the Schultze counting method for ICANN Board elections and send these documents to Kevin B., who will share with the others what his concerns are re the abuse of instant run-off voting in cases where the number of voters is low. Action Item 230111-1: The Secretariat to make the mailing lists more visible on the ASO website and include a list of all non-open (private) mailing lists and publish the list on the ASO website for transparency. Regards German Valdez

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Reminder Meeting Invitation: ASO AC Teleconference Wednesday 7 June 2023 at 12:00 PM UTC
by German Valdez Aviles 31 May '23

31 May '23

Dear ASO AC Please R.S.V.P to the list AC-DISCUSS list (ac-discuss(a)aso.icann.org<mailto:ac-discuss@aso.icann.org>). The June 2023 ASO AC scheduled teleconference will be held at the following time: 12:00 PM UTC on Wednesday, 7 June 2023 =========================================== Below you will find Zoom information to join the meeting. The call will be opened 15 minutes prior to the teleconference to work out any potential technical issues. If you need to be called, send the following information DIRECTLY to the ASO Secretariat < secretariat(a)aso.icann.org<mailto:secretariat@aso.icann.org> > - country in which you are located - country code (separate from your own telephone number) - telephone number ** DO NOT SUBMIT PERSONAL INFORMATION IN THIS PUBLICLY ARCHIVED LIST ** When sending in your contact details please verify that they are correct and include the three separate pieces of information specified above. Zoom Details: Topic: 2023 ASO AC Teleconferences Time: June 7, 2023 12:00 PM Universal Time UTC Join with the meeting link: https://apnic.zoom.us/j/94441429335?pwd=M0hEWmpzVTF4dlZ5S1lpUXJjOWorUT09 [apnic.zoom.us]<https://urldefense.com/v3/__https:/apnic.zoom.us/j/94441429335?pwd=M0hEWmpz…> Meeting ID: 944 4142 9335 Password: 739543 If you wish to join by a Phone Call, please find your local number: https://apnic.zoom.us/u/adzjwY7j60 [apnic.zoom.us]<https://urldefense.com/v3/__https:/apnic.zoom.us/u/adzjwY7j60__;!!PtGJab4!8…> Regards German Valdez ASO Secretariat

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Re: Next APNIC 56 ASO AC agenda (F2F meeting)
by Jorge Villa 31 May '23

31 May '23

Hi Hervé, how are you? Many thanks for your update. As I remember from the ICANN meeting in Kobe, the local host has to issue documentation to be presented at the Japan embassy to request the visa. Will this topic be covered during the exchange with the organization team? I don’t know the experiences of the other AC members, but at least, here in Havana, the Japanese embassy required that the documents (in Japanese, of course) were sent printed from Japan using a courier. The visa approval process was very quick but it took some stressful days waiting for the courier. Even when we´ll have a few weeks ahead to do it, we should start the process as soon as possible. Regards, Jorge De: <herve.clement(a)orange.com> Fecha: lunes, 29 de mayo de 2023, 11:49 a. m. Para: "ac-discuss(a)aso.icann.org" <ac-discuss(a)aso.icann.org> Asunto: [AC-DISCUSS] Next APNIC 56 ASO AC agenda (F2F meeting) Dear all, Our second F2F meeting of the year will take place in Kyoto during APNIC 56 (thanks one more time to the NRO EC for your approval). As time is needed for visas applications and/or affordable plane tickets, we had first discussions with the secretariat and vice chairs to define which days the ASO AC / NRO EC can meet. Schedule of APNIC 56 can be found there: https://conference.apnic.net/56/program/schedule Due to first constraints, ASO AC slots will take place on Monday 11th and Tuesday 12th (with perhaps the need to meet on Wednesday or Thursday). That’s a first idea and German and Nicole will exchange with the organization team to discuss inter alia the logistic possibilities. We will avoid of course events like policy discussions and slots our APNIC councilors have specific functions and duties. This organization will be included in the agenda of our next monthly meeting. Best regards Hervé _________________________________________________________________________________________________________________________ Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. This message and its attachments may contain confidential or privileged information that may be protected by law; they should not be distributed, used or copied without authorisation. If you have received this email in error, please notify the sender and delete this message and its attachments. As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. Thank you. _______________________________________________ AC-DISCUSS mailing list -- ac-discuss(a)aso.icann.org - Workspace for ASO AC operations. Posting is restricted, archive is publicly available. To unsubscribe send an email to ac-discuss-leave(a)aso.icann.org %(web_page_url)slistinfo%(cgiext)s/%(_internal_name)s

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procedures review
by Ricardo Patara 31 May '23

31 May '23

Hello everyone. We are approaching the deadline we agreed for comments on the procedures reviews. Our June meeting is next week and it would be important to advance on this and have something to send to EC for their review/approval. EC will meet in June 20th. After that in July 18th and then Aug 15th. Considering that, we might want to take optimized approach and send those procedures reviews that touch the quorum issue: - Meetings - ICANN board selection But if we could also advance with the Voting, excellent. If not, this last procedure could be sent to EC latter in July or August. Thoughts? thanks

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Next APNIC 56 ASO AC agenda (F2F meeting)
by herve.clement＠orange.com 30 May '23

30 May '23

Dear all, Our second F2F meeting of the year will take place in Kyoto during APNIC 56 (thanks one more time to the NRO EC for your approval). As time is needed for visas applications and/or affordable plane tickets, we had first discussions with the secretariat and vice chairs to define which days the ASO AC / NRO EC can meet. Schedule of APNIC 56 can be found there: https://conference.apnic.net/56/program/schedule Due to first constraints, ASO AC slots will take place on Monday 11th and Tuesday 12th (with perhaps the need to meet on Wednesday or Thursday). That's a first idea and German and Nicole will exchange with the organization team to discuss inter alia the logistic possibilities. We will avoid of course events like policy discussions and slots our APNIC councilors have specific functions and duties. This organization will be included in the agenda of our next monthly meeting. Best regards Hervé _________________________________________________________________________________________________________________________ Ce message et ses pieces jointes peuvent contenir des informations confidentielles ou privilegiees et ne doivent donc pas etre diffuses, exploites ou copies sans autorisation. Si vous avez recu ce message par erreur, veuillez le signaler a l'expediteur et le detruire ainsi que les pieces jointes. Les messages electroniques etant susceptibles d'alteration, Orange decline toute responsabilite si ce message a ete altere, deforme ou falsifie. Merci. This message and its attachments may contain confidential or privileged information that may be protected by law; they should not be distributed, used or copied without authorisation. If you have received this email in error, please notify the sender and delete this message and its attachments. As emails may be altered, Orange is not liable for messages that have been modified, changed or falsified. Thank you.

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